Staff Accountant

Overview

This role supports the accounts receivable and monthly close cycle for advertising, sponsorship, and subscription revenue streams. The Staff Accountant owns day-to-day AR activity, payment application, invoicing, and revenue reconciliation, and prepares proposed month-end entries for review and posting by the Accounting Supervisor.

Responsibilities

Accounts Receivable, Collections & Invoicing

• Drive collections follow-ups across multiple business lines and revenue streams
• Maintain current AR aging notes and escalate past-due accounts per policy
• Apply incoming payments (checks, ACH, wire transfers) accurately and timely to the correct customer accounts
• Resolve short payments, mismatches, and unapplied cash
• Prepare and send invoices, including prebills, renewals, and affiliate content invoices, in Bill.com
• Coordinate invoice timing with revenue schedules

Reconciliations & Close Support

• Perform revenue reconciliation (unearned and unbilled) against invoicing to prevent overbilling or underbilling for prepaid and installment customers
• Update schedules and propose adjustments
• Prepare proposed month-end entries, including revenue recognition, accruals, deferrals, intercompany due to/from entries, and expense reimbursements, in spreadsheets for Accounting Supervisor review and posting
• Support periodic review of transaction and account classifications; identify categories to add, consolidate, or retire as the business evolves

Expense Management

• Sync and classify corporate card transactions
• Ensure expense submissions comply with company policy; escalate missing receipts
• Maintain accurate and current transaction records for Accounting Supervisor review and reconciliation

Controls, Documentation & Cross-Functional Support

• Maintain close checklists, reconciliation reports, standard operating procedures, and audit-ready backup
• Partner with internal teams to resolve billing and collections issues
• Follow internal controls and US GAAP

Requirements

• 2+ years in accounting or bookkeeping, with direct experience in AR, GL, and revenue support
• Strong working knowledge of debits and credits, accruals, and revenue recognition basics
• Intermediate Excel skills (filters, lookups, and pivot tables) and high attention to detail

Preferred Qualifications

• Professional collections communication experience in a B2B environment
• Background in media, advertising, events, subscription, or SaaS

Compensation & Benefits

• 401(k) with employer match
• Comprehensive benefits package including health, dental, vision, and ancillary insurance options
• Unlimited PTO + Paid Parental Leave