Staff Accountant

Overview

A growing marketing agency is seeking a Staff Accountant to support its expanding accounting and financial reporting needs. This role involves managing day-to-day accounting activities, maintaining accurate financial records, supporting month-end and year-end close processes, and ensuring compliance with accounting standards and statutory requirements. The Staff Accountant will work closely with senior finance leadership and cross-functional teams to resolve accounting matters and contribute to process improvements.

Responsibilities

• Prepare and post journal entries, maintain the general ledger, and ensure accurate transaction recording.
• Perform timely and accurate balance sheet account reconciliations with proper documentation.
• Manage customer invoicing, apply payments, monitor accounts receivable aging, and follow up on outstanding balances.
• Process vendor invoices, execute payments, and manage vendor onboarding and maintenance.
• Record payroll-related journal entries and reconcile payroll accounts.
• Support month-end, quarter-end, and year-end close activities to ensure timely and accurate financial reporting.
• Maintain fixed asset schedules and record depreciation and amortization as applicable.
• Assist with sales tax, payroll tax, and other statutory or compliance-related filings.
• Prepare schedules, documentation, and responses for internal and external audits.
• Identify and recommend improvements to accounting processes, documentation, and controls to enhance scalability and accuracy.

Collaboration

• Work closely with the VP of Finance to support daily accounting execution, close processes, and financial operations improvements.
• Partner with the Chief Financial Officer on accurate reporting, compliance, and audit readiness.
• Collaborate with principals, project managers, and contractors to resolve accounting questions and ensure accurate financial data.

Success Metrics

• Timely and accurate completion of journal entries and balance sheet reconciliations with minimal review comments.
• Consistent achievement of month-end and year-end close deadlines.
• Well-documented support for audits, tax filings, and compliance requirements.
• Increased efficiency and reduced bottlenecks in accounting processes.
• Demonstrated ownership and independence within one year, with proactive contributions to process and control improvements.

Core Competencies

• Strong attention to detail and adherence to GAAP and accounting standards.
• Ownership of end-to-end accounting tasks and reliable execution of established procedures.
• Problem-solving skills to identify issues, investigate root causes, and propose solutions.
• Effective time management to handle multiple deadlines and priorities.
• Clear communication and collaboration skills in a remote work environment.

Qualifications

• 2–3+ years of hands-on accounting experience.
• Experience with general ledger accounting, journal entries, and balance sheet reconciliations.
• Exposure to accounts receivable, accounts payable, payroll accounting, and close processes.
• Intermediate proficiency in Excel and familiarity with accounting systems.
• Experience with tools such as Zoho, QuickBooks, Bill.com, or Ramp is a plus.

Expectations

• Consistently apply GAAP and adhere to accounting policies and internal controls.
• Communicate professionally in writing, video, and cross-functional discussions.
• Work independently, meet deadlines, and take ownership of responsibilities.
• Operate effectively in a remote, home-based work environment.
• Contribute to a collaborative and improvement-focused finance culture.