Staff Accountant

Overview

This role provides Accounts Payable, Accounts Receivable, and other transaction processing, including Payroll processing, accounting review and reconciliation, and reporting support to the team and multiple clients. Responsibilities are structured around rotational assignments to help you learn the practice through hands-on experience. Support includes servicing non-profit or for-profit organizations, with a focus on the Cannabis Industry.

Responsibilities

• Complete rotational assignments across each area of the Outsourced Accounting and Fractional (OAFC) Practice, including:
  • Accounts Payable
  • Accounts Receivable
  • Payroll
  • Reconciliation
  • Compliance
  • Financial Reporting
• Work with the Accounting Manager to develop a plan and measurable goals for each rotational assignment, ensuring thorough understanding and effective results in each segment.

Accounts Payable

• Code invoices to appropriate GL accounts
• Process client vendor invoices received for payment
• Download and code credit card transactions
• Input data into the accounting system
• Review and reconcile vendor invoices and A/P ledgers monthly; identify and track down missing items and address discrepancies
• Prepare new vendor setup for accounts and files based on client needs and systems
• Administer W-9s for vendor records
• Learn and master practice tools, such as Bill.com

Accounts Receivable

• Post customer payments timely and accurately in multiple client accounting systems (recommended that this function and Accounts Payable be assigned to different staff members when possible)
• Prepare client invoices for their customers
• Download and enter revenues from 3rd-party applications or banks into the accounting system
• Conduct reviews and monitor open receivables

Payroll

• Process multiple clients’ payroll weekly, biweekly, or semi-monthly as required by each client
• Set up and process payroll deductions, including benefits, tax, and wage garnishment obligations
• Set up and maintain accurate employee records using the client’s system or payroll vendor; maintain online or paper file system according to client needs
• Download payroll transactions if processed by a 3rd-party vendor for tracking and reporting
• Prepare required periodic and year-end reporting to state and federal agencies on behalf of clients
• Ensure accurate and timely year-end reporting of W-2s to employees
• Learn and master practice tools, such as ADP RUN and ADP WorkforceNOW systems

Financial Reporting

• Assist with preparation of monthly financial statements and reports for clients and Boards of Directors as assigned

Qualifications

• Bachelor’s Degree in Accounting or equivalent training required
• Previous payroll, payables, receivables, and reconciliation experience desired
• Strong technology skills using Microsoft Office 2010 or later (Word, Excel, PowerPoint, and Outlook at a minimum; more applications preferred)
• Experience with accounting systems; QuickBooks (desktop and online versions) and Intacct preferred
• Additional technology requirements will be communicated to candidates selected for this position and must be met on an ongoing basis
• Strong interpersonal and relationship-building skills
• Team player with a positive “can-do” approach
• Time management skills
• Ability to work independently, with minimal supervision
• Ability to learn new technology skills and systems and apply them quickly
• Timely, consistent, and accurate delivery of assignments
• Demonstrated understanding of accounting practices and regulations and ability to apply them accurately
• Ability to plan and implement system and process changes effectively and accurately
• Demonstrated client-centric approach

WFH Technical Requirements

• Minimum Internet Speed: 50–100 Mbps
• Dedicated Home Office Area: Private, quiet workspace
• Business Continuity Plan: Power and Internet Backup is a MUST

Compensation & Benefits

• A people-centered culture with fun included among core firm values
• A robust training and development program designed to help you discover your distinct abilities and use them to grow yourself and the firm