Staff Accountant

Overview

This full-time, remote Staff Accountant role supports the Finance Department by providing accounting and record-keeping assistance. The position applies accounting principles to complex transactions, prepares and analyzes financial information accurately and on time, and continuously seeks efficiencies and improved effectiveness.

Responsibilities

Responsibilities may vary based on organizational needs, client activities, and Finance team priorities.

General Ledger and Month-End Closing

• Prepare monthly bank reconciliations for all corporate bank accounts; investigate and resolve reconciling items
• Record outgoing investment wires and corporate ACH disbursements in the general ledger
• Update fixed asset schedules for additions and disposals; record depreciation expense; reconcile fixed asset and accumulated depreciation accounts
• Prepare month-end journal entries for payroll, 401k, HSA, FSA, and other employee benefits
• Code corporate credit card activity into the general ledger and reconcile activity to monthly statement
• Prepare monthly reconciliation binder, roll forward reconciliation schedules, and maintain supporting documentation for reconciliations

Cash Activity Monitoring and Recording

• Download daily cash activity from banking website(s)
• Monitor and resolve ACH returns or wire rejections
• Facilitate outgoing electronic transfers, including investment wires and corporate ACH disbursements
• Research questions or statuses of cash transactions and escalate to corporate bank representatives as needed
• Prepare internal bank transfers as needed; record transfers into the accounting system
• Manage Positive Pay exception items, stop payments, voided checks, ACH exceptions, and wire trace requests

Accounts Payable and Expenses

• Manage and organize the AP email inbox; collaborate with internal staff and external vendors to acquire proper and complete approvals for payments
• Lead the weekly AP disbursement process, including coding and inputting complete and approved invoices into the accounting system
• Manage W-9/W-8BEN collection and bank detail updates; prepare new vendor setup requests for approval; ensure vendor documents and files are organized, complete, and up to date
• Manage donor advised fund (DAF) contracts, payment schedules, and contract renewals
• Prepare AP Positive Pay files and upload to online banking site
• Prepare AP ACH payment batches and wire requests for review and approval
• Lead annual 1099 reporting process
• Respond to staff and vendor inquiries regarding AP invoices and disbursements

Audit, Tax, and Budget

• Assist with interim and year-end audit schedule requests
• Assist with annual tax (Form 990, 990-T, and 1120) schedule requests
• Prepare requested analyses and forecasts to support the annual budget process

Grant Disbursements

• Facilitate outgoing wires for grant disbursements
• Generate Positive Pay files from the DAF administration system; upload via online banking
• Review and respond to staff and grantee inquiries regarding grant disbursements

Other/Additional Responsibilities

• Document existing processes and procedures
• Identify internal control weaknesses and propose/remediate changes to improve effectiveness and efficiencies
• Identify automation opportunities
• Serve as backup for receiving and routing physical mail and processing remote check deposits (location dependent)
• Perform additional responsibilities aligned with the scope of the role

Qualifications

Education and Experience

• Minimum of 3 years of experience working in accounting and a bachelor’s degree in accounting, finance, or a related field; or equivalent combination of education and experience
• Experience working in a non-profit and/or investment organization strongly preferred
• Experience using Sage Intacct, or similar web-based accounting system required
• Experience using Expensify, Ramp, or similar web-based expense management application preferred
• Experience participating in systems integrations or other technology/process improvement projects a strong plus
• Demonstrated experience identifying and supporting process or systems improvements within an accounting or finance function preferred

Knowledge and Skills

• Strong Excel skills required; ability to interface with various technology systems such as Teams, Office 365, Asana, Box, and Claude; cowork experience preferred
• Highly attentive to detail and professional demeanor
• Strong verbal and written communication required
• Can-do attitude and commitment to doing what’s right and necessary to complete the work
• Genuine curiosity and enthusiasm for process improvement paired with sound accounting judgment
• Prudent and thoughtful approach to adopting new technology and AI tools to improve accuracy and efficiency, with willingness to learn as tools and systems evolve
• Flexibility and experience working in a virtual team environment
• Ability to work independently and prioritize competing demands and deadlines
• Knowledge and passion for using investing to drive social or environmental impact

Compensation & Benefits

• Base salary range: $75,000 - $85,000 (dependent on experience and location)
• Competitive total compensation, including a discretionary bonus
• 401(k) plan
• Generous time off plan
• Unique benefits, including a virtual work stipend and contribution to the employee’s own Donor Advised Fund
• Comprehensive benefits package including full health and wellness coverage, professional development funding, and generous paid family and parental leave

Location and Schedule

• Remote (work can be performed from anywhere in the US)
• Work hours aligned with Eastern Standard Time (9-5:30 with some flexibility)
• Travel 2-3 times per year to company events will be required

Equal Opportunity

The employer is an Equal Opportunity Employer and is committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences, and perspectives.