Staff Accountant

Overview

This role is fully remote in any US state and is direct, full-time employment with the employer. Third-party agency submissions are not accepted.

The Staff Accountant owns recurring transactional accounting and reconciliation work that drives the monthly close end-to-end in Microsoft Dynamics 365 Business Central. This is an ownership role (prepare and reconcile; not a support position).

The organization operates across multiple legal entities and currencies. Revenue and costs are tracked dimensionally, where customers map to departments and engagements map to project codes—accurate dimension coding is essential for reliable customer and project profitability reporting.

Responsibilities

Month-End Close and Journal Entries

• Prepare and post recurring close journal entries, including:
  • Revenue deferrals on multi-month and annual license contracts
  • Expense accruals
  • Prior-month accrual reversals
  • Prepaid amortization
• Prepare vendor rebate allocation entries and distribute rebate income to the correct customer departments.
• Code every entry with the full dimension set (department, project, and site) and attach supporting documentation in Business Central before submitting.
• Route entries to the Controller for approval before posting and maintain an approved-entry archive.
• Track close tasks against the published close calendar and flag at-risk items early to help reduce close cycle time.

Reconciliations

• Reconcile operating bank accounts, corporate credit cards, brokerage accounts, and the line of credit monthly, with a move toward a weekly continuous-reconciliation cadence.
• Validate direct bank feeds into Business Central against source statement exports and resolve sync gaps.
• Create correcting entries for unrecorded items (fees, interest, and timing differences) and clear each account to a zero difference before posting.
• Reconcile AR and AP aging to the balance sheet.
• Reconcile prepaid, accrual, and deferred revenue accounts each month.

Multi-Entity and Intercompany

• Prepare intercompany cross-charge entries between organization entities on the close schedule, referencing the governing agreement in each entry description.
• Reconcile due-to/due-from balances and resolve imbalances before period close.
• Support foreign-currency transactions and translation at approved rates.

Cost Allocation and Customer Profitability

• Own monthly payroll allocation:
  • Pull time data from ServiceNow
  • Run it through the allocation model
  • Reallocate wages and payroll taxes from administrative accounts to the customer departments and COGS accounts that earned them
• Validate that total allocated equals total payroll before submitting the entry.
• Maintain separation of billable and non-billable cost to keep gross margin by customer accurate.

Reporting and Analysis

• Produce monthly P&L by department and prepare variance analysis comparing the current month to the prior three months, investigating and documenting every variance above 5%.
• Analyze gross margin by customer and surface trends and anomalies to the Controller.
• Validate the reporting package before distribution, including:
  • Active client dimensions
  • Department mappings
  • Zero gross profit on corporate departments
  • A balance sheet that nets to zero
• Assist with budgeting and forecasting by compiling actuals and identifying trends.

Tax and Compliance Support

• Prepare and file sales and use tax returns; monitor economic nexus thresholds and register in new jurisdictions as they are met.
• Assemble schedules and supporting records for the external CPA firm for federal, state, and local filings.
• Track filing deadlines and maintain records of submissions and advisor correspondence.
• Provide documentation and reconciliations for audits and due diligence requests.

Controls and Continuous Improvement

• Follow established internal controls, approval thresholds, and documentation standards without exception.
• Document procedures and identify automation candidates in Business Central and Power Automate to remove manual steps from the close.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum 4 years of progressive accounting experience, including ownership of month-end close tasks.
• Working knowledge of U.S. GAAP, including revenue recognition for subscription and multi-period contracts, accruals, and deferrals.
• Minimum of 2 years of hands-on Dynamics 365 Business Central experience in the areas described below.
• Demonstrated accuracy under deadline, with the judgment to escalate rather than assume.

Business Central Requirements (Hands-On)

Ability to work independently in:

• General journals, batch import of journal entries, and posting
• Bank Account Reconciliation and Payment Reconciliation Journals under Cash Management
• Dimensions and dimension values (assigning, correcting, and filtering by them)
• Chart of accounts navigation and financial report/account schedule export to Excel
• Standard financial statements (trial balance, P&L, and balance sheet with dimension filters)

Preferred Qualifications

• Experience in IT services, consulting, software resale, or another project-based business.
• Multi-entity, multi-currency, or intercompany accounting experience.
• Exposure to ServiceNow, Power BI, Power Automate, or Power Query.
• CPA candidate or actively pursuing licensure.

Success in the Role

• 30 days: Independently reconcile assigned bank and credit card accounts and post approved recurring entries.
• 60 days: Own payroll allocation and intercompany cross-charge entries end-to-end.
• 90 days: Deliver monthly variance analysis with documented explanations and identify at least one opportunity to improve the close cycle.

Compensation & Benefits

Competitive salary commensurate with experience, plus a comprehensive benefits package including medical, dental, vision, and retirement.

Location

Fully remote — any US state.