Supervisor, Accounts Payable

Overview

This role provides daily leadership to an Accounts Payable team in accordance with organizational guidelines, client needs, and regulatory requirements.

The position requires minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role.

Responsibilities

• Provide daily leadership and supervision to staff consistent with management values and mission.
• Assign, distribute, and monitor work output, ensuring employees are held accountable for meeting quality and production requirements.
• Develop staff through performance management, goal setting, training, and effective employee relations.
• Maintain current knowledge of assigned Plan(s) and apply that knowledge effectively.
• Oversee year-end 1099 and W-2 tax processing.
• Review and approve for processing wire transfers, checks, and invoices.
• Review and approve timecards and time off requests to ensure accuracy of payroll processing.
• Optimize workflows/processes, tools, and staff allocation to support efficient and cost-effective day-to-day operations.
• Maintain effective communications and working relationships with management, staff, and vendors.
• Apply management oversight to ensure ongoing compliance with regulatory and legal guidelines.
• Troubleshoot and resolve customer/client service issues.
• Conduct new hire and ongoing training for staff.
• Perform other duties as assigned.

Minimum Qualifications

• High school diploma or GED.
• Five years of experience in Accounts Payable, including one year in a supervisory or mentoring role.
• Thorough understanding of common accounting principles and practices.
• Working knowledge of accounting software.
• Strong organizational skills, demonstrated attention to detail, and ability to meet deadlines.
• Ability to communicate clearly and professionally, verbally and in writing.
• Strong work ethic and ability to work effectively in a team environment.
• Exceptional customer service skills and ability to communicate effectively with all levels of the organization.
• Computer proficiency, including Microsoft Office tools and applications.

Preferred Qualifications

• Bachelor’s degree in Finance or Accounting.
• Experience working in a third-party administrator, insurance, or health and welfare environment.
• Prior experience in Taft-Hartley trust administration.

Working Conditions / Physical Effort

• Prolonged periods of sitting at a desk and working on a computer.
• May be required to work remotely.
• Must be able to lift up to 15 pounds at times.

Compensation & Benefits

• Health, vision, and dental coverage.
• Retirement savings 401(k) plan with company match.
• Paid time off (PTO).
• Opportunities for growth.

Disability Accommodation

• Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, the employer provides reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship.
• Requests for reasonable accommodation apply to all aspects of employment, including the application process.

Note

This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required. Duties, responsibilities, and activities may change at any time with or without notice.