Temporary Staff Accountant

Overview

A professional marketing association is seeking a Temporary Staff Accountant to join their fully remote team. This role offers the flexibility to work from anywhere within specified U.S. states and involves supporting accounting operations through mid-September 2026.

Location

Candidates must reside in one of the following states to be considered: Alabama, Colorado, District of Columbia, Florida, Georgia, Illinois, Indiana, Louisiana, Massachusetts, Michigan, Minnesota, North Carolina, New Jersey, New York, Ohio, Oregon, Pennsylvania, Tennessee, Texas, Virginia, Washington, or Wisconsin. H1-B sponsorship is not available for this position.

Position Details

• Employment Type: Temporary
• Hours: Up to 30 hours per week
• Duration: Through mid-September 2026
• Hourly Rate: $35.00 to $38.00, based on experience

Responsibilities

• Administer corporate and employee credit card expense platform:

  • Approve expense reports and process data into accounting software monthly
  • Maintain user database and assign corporate credit cards
  • Update and maintain account expense types ensuring data integrity
  • Resolve end-user issues and train new users
  • Process employee and volunteer expense reports as needed

• Manage expense payment platform:

  • Verify vendor invoices, expense reports, credit card statements, and other disbursements for accuracy
  • Maintain user database and assign vendor approvers
  • Review documentation for proper coding, authorization, and timeliness
  • Resolve system issues and train new users

• Corporate Card Administration:

  • Issue and cancel corporate credit cards
  • Review purchases to ensure data integrity
  • Ensure monthly payments are secured

• General Accounting Duties:

  • Research and resolve accounting and documentation discrepancies
  • Interact with suppliers, employees, volunteers, and external auditors regarding accounts payable inquiries
  • Maintain and reconcile general ledger accounts such as prepaid expenses, accrued liabilities, and accounts payable monthly
  • Review accounts payable aging and follow up on delinquent invoices and credit memos
  • File Illinois Sales Use Tax return
  • Meet month-end close deadlines ensuring accurate book closure
  • Assist with forecasting expenses for cash flow and expense variance analysis
  • Support accounts payable process improvement initiatives
  • Participate actively in external audits
  • Maintain complete vendor files including classification and tax information for accurate 1099 filing
  • Serve as backup for accounts receivable functions including tracking, invoicing, and recording cash receipts

Requirements

• Minimum 5 years of experience in Accounts Payable processes
• At least 1 year of experience using Concur
• At least 1 year of experience using Intacct
• Advanced proficiency in Microsoft Excel
• Strong critical thinking skills and willingness to assist beyond normal duties
• Experience working remotely with a dispersed team

Interview Process

• Resume review by recruiter and hiring manager (no AI screening used)
• 30-minute phone interview with People and Culture team member
• Virtual interview with hiring manager and key stakeholders

Equal Opportunity

The employer is an equal opportunity organization and does not discriminate based on race, color, religion, national origin, age, sex, marital status, ancestry, disability, genetic information, veteran status, gender identity or expression, sexual orientation, reproductive health decisions, family responsibilities, or other legally protected characteristics. Qualified applicants are considered regardless of criminal history, consistent with legal requirements. Reasonable accommodations are provided for qualified individuals with disabilities and disabled veterans upon request.