Trust Accounting Specialist

Overview

This role validates, reconciles, and monitors client trust transactions to ensure accuracy, compliance, and adherence to applicable State Bar trust accounting requirements. It functions as a key control point between legal operations, finance, banking, and Accounts Payable to ensure trust funds are accurately received, maintained, and disbursed.

The work requires domain knowledge including IOLTA rules, matter-level trust reconciliation, State Bar accountability, and the compliance consequences of errors. This position is ideal for a detail-oriented accounting or finance professional who enjoys problem solving, process improvement, and using technology to enhance financial operations. A defined career path leads to Senior Trust Operations Specialist.

Responsibilities

• Review and validate trust disbursement requests originating from Filevine against settlement statements and supporting documentation.
• Map and code disbursement transactions to the appropriate accounts within NetSuite.
• Review check images in the RDC staging queue; validate against the correct client and bank account, and confirm the destination trust account before deposit.
• Initiate ACH and wire transactions in the payment platform.
• Perform client-level trust reconciliations in accordance with applicable State Bar requirements across all active state jurisdictions.
• Research and resolve discrepancies, outstanding checks, returned payments, and exception items within established SLAs.
• Prepare reconciliation schedules, reports, and audit support documentation.
• Monitor trust balances, aging items, and exception queues; escalate exceptions.
• Partner with legal, finance, banking, and AP teams to resolve complex trust issues.
• Recommend process improvements and automation opportunities within daily workflows.
• Support internal and external audits and State Bar compliance reviews.
• Perform other duties and special projects as assigned.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field, or equivalent experience.
• 3+ years of experience in accounting, financial analysis, treasury, banking operations, trust operations, escrow, or related financial functions.
• Strong understanding of accounting principles, reconciliations, and financial controls.
• Intermediate to advanced Excel skills, including PivotTables, lookup functions, and working with large datasets.
• Strong analytical, organizational, and problem-solving skills with high attention to detail.
• Excellent communication skills with the ability to work cross-functionally.

Preferred Qualifications

• Experience with attorney trust accounting, IOLTA, escrow, or banking operations.
• Experience with NetSuite, Filevine, or similar ERP/case management systems.
• Experience supporting audits, compliance initiatives, or financial reporting.
• Knowledge of State Bar trust accounting requirements or other regulated financial environments.
• Familiarity with ACH origination and electronic payment workflows.

Compensation & Benefits

• Base Salary: $70,000 to $90,000 per year, commensurate with experience.
• Eligible for performance-based bonus.
• Benefits include medical, dental, and vision insurance; 401(k) with company match; HSA; life insurance; disability coverage; paid time off; and parental leave.

Location

Fully remote team.