US Bookkeeper

Overview

This role provides dedicated bookkeeping support to U.S.-based CPA, accounting, and bookkeeping firms. Responsibilities include maintaining accurate financial records, categorizing transactions, reconciling accounts, processing accounts payable and receivable, and assisting with month-end reporting.

Work is performed remotely from the Philippines, collaborating with an assigned U.S. client during aligned business hours. Strong bookkeeping fundamentals, experience with cloud-based accounting software, excellent organizational skills, and professional communication are required.

Responsibilities

Depending on client requirements, responsibilities may include:

• Record and categorize daily financial transactions accurately and promptly.
• Maintain complete and up-to-date general ledger accounts.
• Perform bank, credit card, loan, and balance sheet reconciliations.
• Manage or assist with accounts payable, including bill entry, payment tracking, and vendor record maintenance.
• Manage or assist with accounts receivable, including invoice preparation, payment application, and collection follow-ups.
• Prepare customer invoices, vendor bills, receipts, and other bookkeeping documents.
• Review financial records and supporting documents for completeness and accuracy.
• Investigate transaction discrepancies and make appropriate corrections.
• Assist with month-end and year-end closing procedures.
• Prepare basic financial reports, including balance sheets, income statements, accounts receivable aging, and accounts payable aging reports.
• Maintain supporting schedules, digital files, and client documentation in an organized manner.
• Assist with payroll processing and payroll account reconciliations when assigned.
• Track expenses, contractor payments, and reimbursement transactions.
• Help prepare bookkeeping records and workpapers for tax preparation, audits, and financial reviews.
• Communicate with clients regarding missing documents, transaction details, outstanding balances, and other bookkeeping matters.
• Follow client-specific accounting procedures, internal controls, and documentation requirements.
• Protect confidential client and financial information by following applicable data-security standards.
• Provide timely updates regarding assigned tasks, deadlines, and unresolved bookkeeping items.
• Perform other bookkeeping and administrative accounting duties based on the needs of the assigned client.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• Accounting experience, preferably with exposure to US GAAP.
• Strong understanding of financial reporting principles and accounting standards.
• Experience with account reconciliations and general ledger management.
• Advanced proficiency in Microsoft Excel.
• Excellent analytical, problem-solving, and organizational skills.
• Strong attention to detail and ability to meet deadlines.
• Effective written and verbal English communication skills.
• Must have prior experience supporting U.S. clients or working with a U.S. accounting or bookkeeping firm.
• Sound knowledge of double-entry bookkeeping and basic accounting principles.
• Experience with bank and credit card reconciliations.
• Proficiency in Microsoft Excel or Google Sheets.
• Strong ability to manage recurring tasks and meet multiple deadlines.
• Strong problem-solving skills and ability to investigate transaction discrepancies.
• Ability to work independently while maintaining regular communication with the assigned client and internal team.
• Willingness and ability to work hours aligned with the assigned U.S. client.
• Reliable internet connection and a professional remote-work environment.

Preferred Qualifications

• Associate degree or relevant bookkeeping certification may be considered with sufficient experience.
• Previous experience in bookkeeping, general accounting, accounts payable, accounts receivable, or a related role.
• QuickBooks Online experience strongly preferred.
• Familiarity with Xero, Bill.com, Gusto, Stripe, PayPal, or similar accounting and payment platforms.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.

Compensation & Benefits

• Competitive compensation based on skills and experience.

Location

• Remote from the Philippines.
• Collaboration with an assigned U.S. client during aligned business hours.