Accounting Associate - Cash Application

Overview

This position is responsible for processing customer payments through data entry, posting payments ranging from simple to complex, identifying discrepancies, generating reports, and setting up all Accounts Payable vendors including Spiff Vendors on a daily and weekly basis.

Responsibilities

• Process and post all cash receipts from customers, including lockbox check images, scanner check images, ACH drafts, wires, e-payments, credit cards, floor plan remittance files, NSF checks, NSF e-payments, and credit card credits.
• Upload remittance statements from Excel into NetSuite and post accordingly.
• Gather payment details for posting on various websites such as American Express and Solveras.
• Perform daily scanning of all cash receipt documentation for shared drive storage.
• Provide totals for lockbox and credit card transactions to employees handling daily banking.
• Process monthly corrections as needed.
• Set up Spiffs (ACH and W-9) daily in NetSuite.
• Set up Accounts Payable expenses daily, including AR customer refund setups, primarily for ACH payments.
• Set up premium rebates as required.
• Collaborate with internal Credit Managers and AR analysts to determine appropriate payment postings when minimal information is provided and assist with remittance details or backup documentation.
• Assist with annual audits by providing payment-related documentation to the Treasurer.
• Review and maintain remit inbox daily to ensure current month remittance details are applied.
• Perform month-end cost changes in the AS400 system for Accounting.
• Support AR Supervisors with large E-Commerce customer spreadsheets and portal work.

Requirements

• High school diploma or equivalent.
• Minimum of 2 years relevant experience.
• Experience with NetSuite is a plus.
• Proficiency in Microsoft Office, specifically Excel, Word, and Outlook.
• Detail-oriented and organized with a focus on accuracy and completeness.
• Ability to meet deadlines consistently.
• Team player with motivation and initiative for daily follow-up with Cash Application Lead.
• Reliable and able to work independently, especially in a remote work environment.
• Excellent written and verbal communication skills.
• Basic understanding of accounting entries.
• Comfortable using multiple software programs and online interfaces.
• Prompt and accurate communication and follow-up with management and other departments.

Equal Opportunity Statement

The employer is an Equal Opportunity Employer and recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.