Accounting Specialist 1

Overview

This position performs a variety of accounting functions and/or transactions, including data entry, verification, reconciliation, analysis, research, and record keeping. The role addresses questions and problems from internal and external customers and supports issue identification related to public and constituent concerns, including coordination with appropriate department groups.

Responsibilities

• Sort, file, and scan invoices processed by the unit.
• Monitor for duplicate entries and review account statements, status requests, rush payments, and prompt pay discounts; ensure discounts are taken when available through proper coding.
• Request additional items when needed.
• Resolve questions and problems from internal and external customers.
• Recognize public and constituent issues and identify actions to address them, including involving other appropriate department groups and functions.
• Review, record, and reconcile vendor invoices using state automated accounting systems.
• Monitor purchase orders for contract compliance and report variances to procurement.
• Manage past-due inquiries to keep accounts current.
• Collaborate with internal customers to resolve invoice corrections or documentation issues.

Knowledge, Skills & Abilities (KSAs)

• Proficiency with Microsoft, Google Suite, and general databases to prepare spreadsheets and draft correspondence to staff and external departments.
• Knowledge of automated accounting systems used for processing contractor and vendor payments.
• Familiarity with invoice processing procedures, including managing mismatched purchase orders and generating manual payment documents.
• Accounting and mathematical principles to ensure accurate payment coding and to calculate fund allocations.

Skills and Abilities

• Analytical skills to interpret financial data, research, and correct errors.
• Critical thinking and problem-solving skills.
• Strong oral and written communication skills for interactions with other units/departments and internal/external customers.
• Attention to detail, strong planning and organization skills, and the ability to multitask, prioritize, and deliver results.
• Computer literacy, including intermediate spreadsheet and database skills.

Ability To

• Collaborate effectively and maintain strong interpersonal relationships.
• Manage time and organization to fulfill job responsibilities in a timely manner.
• Adapt to changing workloads and handle unexpected tasks efficiently.
• Understand and comply with rules, policies, and statutes, including ensuring all financial system entries follow applicable regulations governing data entry.

Pre-Employment Requirements

• This position requires driving or the use of a vehicle as an essential function of the job.
• Possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
• The driver’s license must be current, unexpired, and neither revoked nor suspended.
• Employees who drive on State business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training.
• An employee who operates a personally owned vehicle on State business must maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
• All newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Remote Work (Within Arizona)

• Remote work within Arizona may be available up to Two (2) days per week in the office/hoteling.
• All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Compensation & Benefits

Salary and Posting Details

• Salary: $40,863.16 - $50,863.16
• Anticipated Salary: $45,863.16
• Grade: 16
• Closing Date: 10/12/2026

Benefits

The Arizona Department of Administration offers a comprehensive benefits package, including:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave — up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Additional notes:

• Mandatory participation in the Arizona Retirement System (ASRS) is required.
• Remote work is a management option and not an employee entitlement or right; an agency may terminate a remote work agreement at its discretion.

Location

FISCAL OPERATIONS
800 W. Washington St.
Phoenix, AZ 85007

Equal Opportunity

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation (for example, a sign language interpreter or an alternative format). Requests should be made as early as possible to allow sufficient time to arrange the accommodation.