Overview
An organization is seeking an Accounting Specialist with a focus on Accounts Payable to join their team. This full-time, exempt position is available remotely across the USA, with options to work from Atlanta, GA or New York City, NY.
Responsibilities
Accounts Payable Operations:
- Process high-volume vendor invoices using a three-way match (purchase order, receipt, and invoice) to ensure accuracy
- Review, code, and post invoices to appropriate general ledger accounts and cost centers following the chart of accounts
- Prepare and execute weekly check runs, ACH payments, and wire transfers according to payment terms and cash flow needs
- Maintain vendor master file, including new vendor setup, banking information updates, and W-9 collection for 1099 compliance
- Reconcile vendor statements and resolve discrepancies, short payments, and disputed invoices promptly
- Monitor accounts payable aging report and communicate payment status and scheduling with vendors
- Process employee expense reimbursements through Navan expense management software, ensuring compliance with policies
- Reconcile operating accounts monthly
Month-End & Reporting:
- Assist with month-end close activities including accruals for unprocessed invoices, prepaid amortization schedules, and AP sub-ledger reconciliation
- Prepare and distribute weekly accounts payable aging and cash disbursement reports for management
- Support preparation of 1099-MISC and 1099-NEC filings in compliance with IRS deadlines
- Assist in balance sheet account reconciliations related to accounts payable and accrued liabilities
Compliance & Internal Controls:
- Ensure all disbursements comply with company policies, approval thresholds, and segregation of duties
- Identify and escalate potential duplicate payments, fraudulent invoices, or policy violations to the Controller
- Maintain organized, audit-ready documentation for all transactions per records retention policy
- Support internal and external audit requests by providing transaction documentation and account analyses
Process Improvement & Collaboration:
- Identify opportunities to streamline invoice intake, approval workflows, and payment disbursement processes
- Collaborate with Operations and department heads to resolve purchase order discrepancies and coding questions
- Participate in system upgrades, ERP migrations, or automation initiatives related to accounts payable
- Cross-train on other accounting functions to support the team during peak periods or absences
Requirements
Education:
- Associate's degree in Accounting, Finance, or Business Administration required
- Bachelor's degree in Accounting or Finance strongly preferred
Experience:
- 2 to 4 years of hands-on accounts payable or general accounting experience
- Experience with high-volume invoice processing in mid-to-large organizations preferred
- Prior exposure to 1099 preparation, sales/use tax, and multi-entity environments is a plus
Technical Skills:
- Proficiency in ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or similar platforms
- Advanced Microsoft Excel skills (VLOOKUP, pivot tables, SUMIF, conditional formatting)
- Experience with AP automation or invoice management tools (e.g., Bill.com, Tipalti, Coupa, Concur)
- Solid understanding of GAAP, matching principle, and accrual-basis accounting
Core Competencies:
- Exceptional attention to detail and accuracy in a fast-paced, deadline-driven environment
- Strong organizational and time management skills with ability to manage multiple priorities
- Effective written and verbal communication skills; comfortable interfacing with vendors and internal teams
- High degree of integrity, discretion, and professional ethics handling confidential financial data
- Analytical problem-solving ability and continuous improvement mindset
Compensation & Benefits
- Base salary range: $60,000 to $70,000, commensurate with skills, experience, and location
Benefits include:
- Medical, dental, and vision coverage for employees and dependents
- On-demand healthcare concierge service
- Pre-tax savings options including HSA, FSA, and dependent care FSA, with monthly employer contributions to HSA if enrolled in a high-deductible plan
- 100% paid short- and long-term disability insurance, plus life and AD&D insurance
- Flexible vacation policy
- Paid parental leave available after 6 months of employment
- Remote work options with encouragement to collaborate in-office if local
- Home office setup support
- 401(k) plan with company match
Location
Remote within the USA, with office locations in Atlanta, GA and New York City, NY available for in-person collaboration if desired.