Overview
A growing residential construction company is seeking a Full-Time Accounting Specialist to join their team remotely. This role offers an opportunity to be the first dedicated accounting hire, taking ownership of day-to-day transactional accounting operations and helping build the accounting department's processes from the ground up. The position is fully remote with a fixed annual salary range of $9,600 to $15,600.
Responsibilities
- Perform daily bank and vendor reconciliations, reviewing and logging transactions from job management systems, credit cards, and bank accounts into accounting software.
- Investigate and resolve discrepancies or unclear transactions, coordinating with project managers as needed.
- Reconcile vendor statements using monthly statements or vendor portal logins.
- Manage documentation and receipt retrieval by accessing vendor portals and attaching receipts in the accounting system.
- Assist in testing and implementing new receipt-capture tools.
- Document accounting processes and help develop standard operating procedures (SOPs).
- Communicate with vendors by emailing payment summaries and reconciling payments once cleared.
- Handle month-end accounting operations including setting up and editing recurring journal entry templates for insurance, payroll accruals, and cost of goods sold.
- Draft and complete credit applications for new trade accounts, converting forms into fillable PDFs and routing for signatures.
- Provide vendor phone support for suppliers such as Home Depot, Lowe's, and Sherwin Williams, recording transaction details and managing increasing call volume over time.
Requirements
- Extremely organized and detail-oriented with the ability to catch and reconcile complex transactions.
- Strong problem-solving skills comfortable with investigating unknown or discrepant transactions.
- High integrity with transparent communication about mistakes.
- Proficiency with accounting software such as Xero or QuickBooks.
- Comfortable with phone and text communication, including Google Voice.
- Experience reconciling bank and vendor accounts.
Preferred Qualifications
- Bilingual in Spanish and English.
- Background in construction or field operations, familiar with job management systems and vendors like Home Depot.
- Proficiency with Microsoft Excel (advanced formulas not required).
- Customer service experience, especially related to order-taking.
Compensation & Benefits
- Annual salary range: $9,600 - $15,600
- 13th month bonus
- Health, dental, and mental health insurance
- Fully remote work setup
- Performance-based raises and bonuses
- Opportunities for growth and increased responsibility
Work Schedule & Location
- Full-time position
- Work hours: 7:00 AM to 4:00 PM Pacific Time
- Remote work from any location
Additional Requirements
- Business casual attire for meetings
- Professional home office setup including clean background, good camera, microphone, and strong internet connection
Technology Used
- Xero or QuickBooks accounting software
- Google Voice for phone and text communication
- Microsoft Excel (preferred)