Accounts Payable Accountant

Overview

This role is responsible for owning the full accounts payable cycle—from invoice intake through payment processing and reconciliation. You will help ensure invoices are accurately coded to the correct property, entity, and expense accounts so owner statements and P&Ls are correct.

Responsibilities

• Process daily vendor Accounts Payable transactions through Guesty.
• Post reimbursable operating expenses in QuickBooks Online.
• Accurately code invoices to the correct property, entity, and expense account (including cleaning, maintenance, utilities, HOA and resort fees, supplies, and other operating expenses).
• Distinguish owner-billable expenses from company costs to support correct owner chargebacks.
• Manage the A/P inbox and ensure invoices move efficiently through review and approval.
• Prepare and process payment runs.
• Complete monthly vendor reconciliations and work with vendors to resolve discrepancies.
• Onboard new vendors and collect/maintain required W-9 documentation.
• Prepare annual 1099 filings.
• Reconcile company credit card and expense activity, following up on missing receipts and incorrect or incomplete coding.
• Prepare draft bank reconciliations.
• Prepare A/P accruals and support the month-end close process.
• Support annual audits and financial reporting.
• Maintain accurate, organized, and up-to-date financial and vendor records.

Requirements

Must-Have Qualifications

• Excellent written and verbal English communication skills.
• Bachelor’s degree in Accounting, Finance, or a related field.
• 3+ years of accounting experience (5+ years preferred), working with a U.S., Canadian, Australian, or UK-based employer.
• 2+ years of property management or vacation rental accounting experience.
• Strong proficiency in QuickBooks Online.
• Demonstrated experience handling high-volume Accounts Payable.
• Strong attention to detail and accuracy when coding and processing invoices.
• Ability to work some hours aligned with U.S. Eastern time (ET) and occasional weekends.
• Full-time availability of 40–45 hours per week.

Preferred Qualifications

• Experience working with Guesty PMS.
• Familiarity with Topkey.
• Familiarity with NetSuite.
• Experience preparing 1099 filings.
• Familiarity with Notion and Slack.
• Experience with an A/P automation or expense management platform.
• Experience with property-level or trust accounting.

Compensation & Benefits

• $18,000–$26,000 USD annually, based on experience and qualifications.

Location & Schedule

• Remote
• Schedule: 40–45 hours/week
• U.S. Eastern time (ET) overlap required + occasional weekends