Accounts Payable Accountant

Overview

The organization is seeking an Accounts Payable Accountant to own the payables cycle—from invoice intake through payment and reconciliation. This role supports a high volume of vendor billing across the portfolio and ensures invoices are accurately coded so owner statements and financial reporting are correct.

Responsibilities

• Process daily vendor Accounts Payable transactions through Guesty.
• Post reimbursable operating expenses in QuickBooks Online.
• Accurately code invoices to the correct property, entity, and expense account, including cleaning, maintenance, utilities, HOA and resort fees, supplies, and other operating expenses.
• Distinguish owner-billable expenses from company costs to ensure accurate owner chargebacks.
• Manage the A/P inbox and ensure invoices move through review and approval efficiently.
• Prepare and process payment runs.
• Complete monthly vendor reconciliations and work directly with vendors to resolve discrepancies.
• Onboard new vendors and collect and maintain required W-9 documentation.
• Prepare annual 1099 filings.
• Reconcile company credit card and expense activity, including follow-up on missing receipts and incorrect or incomplete coding.
• Prepare draft bank reconciliations.
• Prepare A/P accruals and support month-end close.
• Support annual audits and financial reporting.
• Maintain accurate, organized, and up-to-date financial and vendor records.

Requirements

• Excellent written and verbal English communication skills.
• Bachelor’s degree in Accounting, Finance, or a related field.
• 3+ years of accounting experience (5+ years preferred) working with a U.S., Canadian, Australian, or UK-based employer.
• 2+ years of property management or vacation rental accounting experience.
• Strong proficiency in QuickBooks Online.
• Demonstrated experience handling high-volume Accounts Payable.
• Strong attention to detail and accuracy when coding and processing invoices.
• Ability to work some hours aligned with the Eastern Time Zone (U.S. Eastern time (ET) overlap required + occasional weekends).
• Full-time availability of 40–45 hours/week.

Preferred Qualifications

• Experience working with Guesty PMS.
• Familiarity with Topkey.
• Familiarity with NetSuite.
• Experience preparing 1099 filings.
• Familiarity with Notion and Slack.
• Experience working with an A/P automation or expense management platform.
• Experience with property-level or trust accounting.

Compensation & Benefits

• $18,000–$26,000 USD annually, based on experience.

Location

• Remote
• Schedule: 40–45 hours/week | U.S. Eastern time (ET) overlap required + occasional weekends