Accounts Payable Analyst

Overview

This role supports day-to-day accounts payable (AP) operations across more than 10 entities in the U.S. and EU. Reporting to the Manager, Accounts Payable, the Accounts Payable Analyst handles vendor management, payment preparation, reconciliations, close support, and resolution of vendor and internal inquiries.

Responsibilities

Vendor Management and Payments

• Support vendor onboarding by collecting and validating tax forms, banking information, contact details, and other required documentation.
• Review vendor records for completeness and accuracy before activation; maintain vendor master data, including payment terms, addresses, tax information, and inactive status.
• Prepare domestic and international vendor payments through ACH, check, wire transfer, virtual card, or other approved payment methods.
• Support weekly pay cycles and urgent payment requests.
• Research and resolve returned payments, unapplied credits, payment discrepancies, and outstanding checks.
• Serve as a service-oriented point of contact for vendors and internal stakeholders regarding invoice status, payment timing, and account balances.
• Deliver timely, accurate, and professional support; escalate complex matters to the AP Manager as appropriate.

Reconciliations, Close, and Reporting

• Support AP month-end and year-end close activities, including accrual support and follow-up on outstanding invoices and credits.
• Reconcile vendor statements and investigate outstanding or missing invoices.
• Review AP aging reports and resolve old or unusual balances.
• Prepare reports on outstanding invoices, upcoming payments, unapplied vendor credits, and payment exceptions.
• Support Finance with research into vendor costs by entity, cost center, and expense category.
• Assist with audit requests and provide supporting documentation as needed.

Process Improvement

• Maintain and follow documented AP procedures; flag opportunities to improve accuracy, efficiency, and controls.
• Support AP projects, training, and automation initiatives.

Required Qualifications

• NetSuite or a comparable ERP.
• Proficiency in Microsoft Excel, including the ability to work with large volumes of transactional data and support reconciliations and reporting.
• Strong attention to detail and a commitment to accuracy, timeliness, and confidentiality.
• Strong organizational and time management skills, with the ability to work independently, manage competing priorities, and meet deadlines.
• Exceptional written and verbal communication skills, with a professional, service-oriented approach.
• Ability to build and maintain positive relationships with vendors and internal stakeholders.

Preferred Qualifications

• 3+ years of accounts payable experience, including invoice processing, discrepancy resolution, payment preparation, and vendor communication.
• Experience in a multi-entity environment.
• Exposure to international AP, multi-currency transactions, and VAT strongly preferred.
• Bachelor’s degree in accounting, finance, or a related field preferred; an associate degree with equivalent relevant experience will be considered.

Compensation & Benefits

• Annual base salary (remote): $60,000-$70,000. Base pay may vary based on market location, job-related knowledge, skills, and experience.
• 401(k) retirement savings plan with employer match
• Eligibility for an annual performance bonus, based on role and company results
• Generous paid time off and paid holidays
• Comprehensive medical, dental, and vision coverage, plus optional insurance options
• Company paid life and disability insurance
• Employee Assistance Program (EAP) providing confidential, no-cost support for you and your family from day one
• Flexible FSA and HSA plans

Location and Schedule

• Location: Remote
• Work schedule: Monday - Friday, 8:00 a.m. – 5:00 p.m.

Equal Opportunity Employer

Equal opportunity employer that welcomes and encourages diversity in the workplace. Discrimination is prohibited on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.