Accounts Payable Analyst

Overview

This role is responsible for managing the full accounts payable cycle—from invoice intake and three-way matching through payment runs, vendor reconciliations, and month-end close. As volume grows, you’ll help build and improve processes so payables scales reliably.

Responsibilities

• Process high volumes of vendor invoices
  • Review, code, and enter invoices
  • Match invoices to purchase orders and receiving documentation
  • Resolve discrepancies before entries hit the ledger
• Ensure accurate job and GL coding
  • Code invoices to the correct general ledger accounts, jobs, and cost categories
  • Support clean reporting for project profitability and equipment costs
• Run scheduled payments
  • Prepare and process check, ACH, and card payment runs
  • Apply payment terms, discounts, and approval requirements
• Reconcile vendor accounts
  • Reconcile vendor statements
  • Research aged and unmatched items
  • Work with vendors to resolve disputes, credits, and short pays
• Support month-end close
  • Prepare AP accruals
  • Reconcile the AP subledger to the general ledger
  • Clear open items so close is not held up by payables
• Report on payables and spend
  • Build and maintain aging, cash requirement, and vendor spend reporting
  • Flag trends and exceptions to the Manager, Accounts Payable and Accounting leadership
• Improve the payables process
  • Identify bottlenecks and recurring errors
  • Propose and help implement automation and workflow improvements
• Maintain vendor data and compliance
  • Maintain vendor master records
  • Collect and verify W-9s
  • Support 1099 preparation
  • Apply sales and use tax treatment correctly
• Support audits and internal controls
  • Pull documentation and support internal reviews and external audit requests
  • Follow approval and segregation of duties requirements
• Partner with field and operations
  • Work with managers, purchasing, and shop teams to resolve missing approvals, packing slips, and PO detail
  • Ensure invoices are processed without delay
• Reconcile high-volume corporate credit cards
  • Manage end-to-end reconciliation for 50+ cards and $100K+ monthly volume
  • Ensure transactions match valid receipts, are properly coded, and clear against the general ledger
  • Investigate and resolve credit card discrepancies, disputed charges, and unapplied credits with vendors and card-issuing banks

Requirements

• 5+ years of accounts payable experience, including full cycle and high volume processing
• Hands-on experience with purchase order based invoicing and three-way match
• Experience reconciling vendor statements and the AP subledger to the general ledger
• Working knowledge of an ERP or accounting system such as NetSuite (or similar), with comfort learning new systems
• Strong Excel skills, including lookups, pivot tables, and reconciling large data sets
• Familiarity with W-9 collection and 1099 reporting
• Strong attention to detail and a habit of checking your own work
• Ownership mindset: work problems to completion and bring solutions
• Clear, professional communication with vendors and internal teams
• Ability to maintain confidentiality with financial and vendor information
• Self-directed and dependable in a remote setting, with consistent availability during business hours

Preferred Qualifications

• Sales and use tax experience across multiple jurisdictions
• Multi entity or multi location payables experience
• Experience with an AP automation or invoice capture tool
• Associate's or Bachelor's degree in Accounting, Finance, or a related field

Compensation & Benefits

• Health & Wellness: 100% company-paid medical coverage premiums for you and your family; dental and vision options available
• 401k: 4% matching
• Time Off: Flexible PTO

Location

Remote setting, with consistent availability during business hours.