Accounts Payable Coordinator

Overview

Full-time Accounts Payable Coordinator role supporting the organization’s financial operations. This position ensures accurate and compliant processing of payables, partners with the senior accountant to review general ledger postings, and communicates discrepancies to the AP manager.

Responsibilities

• Review and approve employee expense reports, ensuring policy compliance and appropriate business purpose
• Evaluate travel and expense data from the Navan travel management platform and determine proper coding, allocation, and resolution of exceptions
• Process vendor payments via ACH/Wire and checks
• Process Trust payments
• Analyze vendor invoices for accuracy, compliance, and appropriate classification before posting
• Identify discrepancies, recommend corrective actions, and communicate directly with employees and vendors to resolve issues
• Collaborate with the senior accountant to review general ledger postings for accuracy and compliance
• Participate in the implementation and optimization of accounting systems and processes
• Assist with development of documentation, training materials, and process improvements for accounting workflows

Key Competencies

• Communicating: convey information clearly, concisely, and unambiguously
• Conflict Management: address problems openly and objectively to resolve issues constructively
• Professionalism: maintain high standards for ethical conduct and respectful collaboration
• Planning & Priority Setting: identify priorities and develop action plans with clear objectives and timelines

Requirements

• Associate degree in accounting or related field preferred
• Law firm experience preferred
• 3+ years of accounts payable experience
• Proficient with Microsoft Office Suite and accounting software
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Attention to detail and accuracy
• Ability to multitask and meet deadlines
• Good organizational skills

Additional Information

• Duties and responsibilities may change at any time with or without notice.
• This position may be designated as remote, hybrid, or fully in-office depending on role needs, office location, and firm requirements.