Accounts Payable Manager

Overview

This position is Remote.

The Accounts Payable Manager is responsible for managing accounts payable operations, monitoring and analyzing transactions within the general ledger structure to ensure compliance with standard accounting principles. The role supports accurate and timely processing of company financial information for specific accounts payable and ensures accounting policies and processes are understood and applied in alignment with company objectives and applicable regulations.

Responsibilities

• Lead and execute the accounts payable function.
• Contribute to strategic planning for accounts payable operations while ensuring compliance with federal and state regulations.
• Maintain confidentiality of sensitive or proprietary financial information.
• Serve as a subject matter expert in accounts payable and advise internal and external customers as needed.
• Manage and communicate key accounts payable efficiency metrics.
• Interface with suppliers, service providers, vendors, project management, procurement, and other internal teams to resolve inquiries and issues.
• Manage key vendor relationships and vendor correspondence.
• Research vendor, payment, and invoice discrepancies.
• Reconcile accounts and identify root causes of issues.
• Investigate and resolve exceptions independently.
• Provide review and input on accounts payable month-end and year-end closing tasks, including preparation of accruals and reconciliations.
• Prepare and distribute ad hoc reports as required.
• Understand the sales and use tax process as it relates to accounts payable to ensure accurate preparation and filing of applicable state sales tax returns.
• Support internal and external audits and prepare audit files/documentation.
• Support onboarding of newly acquired companies.
• Adapt to changing processes and systems.
• Coordinate problem-solving discussions to address day-to-day issues across the accounting system, staff, and general accounting workflow.
• Create and update processes and tools to improve accounts payable operations and efficiencies.
• Provide high-quality hiring, mentoring, and training for staff and other coworkers.
• Coach employees and provide performance feedback regularly.
• Cultivate strong, cooperative working relationships with internal and external customers.
• Make decisions attentively and safely to ensure the safety and health of self and others.
• Utilize LEAN concepts or other continuous improvement methodologies to improve operational efficiency.
• Promote and model the organization’s mission, vision, and values through sound and ethical business practices, including DEI principles, and support high-quality services and programs for clients, subcontractors, coworkers, suppliers, and the public.
• Ensure alignment of accounts payable operations with required company policies, procedures, and regulations.

Minimum Qualifications

• Bachelor’s degree or equivalent work experience in business administration, finance, accounting, or a related field.
• CPA Certification preferred.
• Minimum 5–7 years of experience in accounts payable, preferably in the construction industry.
• Minimum 2 years of experience directly managing people.
• Experience with computerized accounting systems and software.
• Advanced Excel skills to analyze large data sets and trends.
• Experience working with confidential information while maintaining required information security.
• Demonstrated integrity and dependability.
• Experience and skills in establishing budgets and working with external vendors to negotiate purchases.
• Superior analytical and mathematical skills; ability to read and interpret financial documents.
• Strong business acumen and experience collaborating with senior leaders in a high-growth, process-oriented business setting.
• Excellent verbal and written communication, listening, conflict management, and persuasion skills.
• Ability to influence employees at all levels, including senior-level management.
• Demonstrated ability to diagnose problems using critical thinking and detail/process orientation, and to drive solutions with self-initiative and sensitivity.
• Exceptional skills to hire, coach, mentor, and develop employees; ability to build highly performing, highly engaged teams.
• Strong leadership, collaboration, teamwork, and interpersonal skills.
• Ability to work with and facilitate diverse work teams.

Preferred Qualifications

• CPA Certification.

Travel

• Occasional travel may be required.

Compensation & Benefits

• Competitive health insurance options (medical, dental, and vision).
• 401(k) retirement savings plan with employer match.
• Paid time off and holidays.
• Access to wellness programs.
• Professional development opportunities.
• Tuition reimbursement.
• Employee assistance programs.

Legal & Fraud Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. The organization is an Affirmative Action, Equal Opportunity Employer. Beware of fraudulent job postings. Official communication will come through official hiring channels, and the organization will not ask for financial information, payments, or personal details outside of the standard hiring process.