Accounts Payable Manager (AP Manager)

Overview

A nonprofit science organization is seeking an experienced Accounts Payable (AP) Manager to join their finance team. This role involves managing the full AP function across multiple entities and countries (US and UK) with a high degree of independence. The AP Manager will ensure accurate, timely, and compliant financial operations to support a portfolio of research-focused entities.

This is a fully remote position with quarterly domestic travel required for team and organizational meetings.

Responsibilities

• Manage the entire accounts payable cycle including invoice intake, coding, approval routing, payment execution, and reconciliation across multiple entities
• Maintain vendor master data and ensure all documentation (W-9/W-8 forms, contracts, purchase orders) is complete and audit-ready
• Enforce internal controls and approval thresholds in line with company policies and procurement guidelines, including three-way matching where applicable
• Execute payment runs accurately and on schedule, coordinating with the finance team on timing of significant disbursements
• Serve as the primary contact for vendor inquiries and billing disputes, resolving issues professionally and independently
• Reconcile vendor statements and proactively manage accounts payable aging
• Own AP close activities such as accruals, aging reviews, and balance sheet reconciliations, delivering on time each month
• Support external audits by providing organized documentation and engaging directly with auditors on AP-related inquiries
• Manage 1099 preparation and filing, and support VAT coding for UK entities
• Maintain records in compliance with retention policies and regulatory requirements
• Identify process inefficiencies and escalate for improvements
• Support rollout and adoption of spend management tools, providing feedback on effectiveness
• Maintain and update AP policy documentation and procedure guides

Requirements

• Proven experience owning an accounts payable function end-to-end
• Ability to work independently, prioritize tasks, and execute with minimal supervision
• Strong attention to detail and ownership with a low tolerance for errors
• Comfortable managing high volumes of transactions without sacrificing quality
• Excellent written and verbal communication skills for handling vendor disputes, internal inquiries, and audit requests
• Strong organizational skills with the ability to manage competing priorities and deadlines
• Comfortable working in ambiguous environments and building processes where none exist
• Proficiency in Google Sheets or Microsoft Excel
• Experience with financial tools such as Ramp, Payhawk, QuickBooks, and Ironclad
• Proactive team player who surfaces issues and proposes solutions

Preferred Qualifications

• Experience working in a multi-entity, multi-country environment
• Familiarity with nonprofit financial operations and compliance

Compensation & Benefits

• Salary range: $73,000 - $104,000 annually, adjusted based on geographic location
• Up to 6% 401(k) match
• Comprehensive medical, dental, and vision insurance with majority of options fully covered for employees and dependents
• Company-paid life insurance, AD&D, long- and short-term disability insurance, plus voluntary supplemental insurance options
• 19 holidays including a full week off at year-end
• 3 weeks paid time off with increases based on tenure, plus separate sick and parental leave
• Fertility benefits and childcare reimbursement
• Education and professional development support
• Wellness allowance for fitness and wellness activities
• Three annual offsite team retreats and additional opportunities for in-person meetings

Location

This is a fully remote role with quarterly domestic travel required for team and organizational onsite meetings.