Accounts Payable Specialist

Overview

This organization is seeking an Accounts Payable Specialist to join the team. The role processes Accounts Payable and expense reports, supports vendor and employee payment activities, and coordinates with internal stakeholders to resolve AP-related issues.

Flexible work options are available, allowing the employee to work remotely, from home, or from office locations.

Responsibilities

• Monitor the daily AP inbox to receive invoices, code them, and post them.
• Review consultant invoices to ensure they are coded to the correct General Ledger and cost centers according to the budgets, then distribute to Project Managers for approval prior to processing.
• Upload approvals to the accounting system.
• Coordinate with Project Managers and Project Accountants for project reclassifications or adjustments when needed.
• Review employee expense claims for accuracy of calculations, completeness of receipts/supporting documents, and adherence to company policies.
• Send employee expense summaries to HR for processing each payroll period.
• Respond to email inquiries and resolve invoicing or expense claim issues promptly and efficiently.
• Record and post cash receipts and incoming cheques to keep the accounting system and banking details current and accurate.
• Perform bank reconciliations for CDN and USD bank accounts.
• Complete month-end tasks, including clearing suspense accounts, balancing intercompany AP, and preparing an accrual list (if any).
• Complete credit applications for new vendors.
• Set up new vendors in the system and handle EFT/ACH enrollment.
• Prepare cheque requisitions, wire transfer and intercompany transfer transactions, etc.
• Prepare weekly invoice batches for ACH payments for review/approval.
• Assist with other accounting-related activities as required.

Requirements

• Successfully completed related post-secondary education, equivalent to a college diploma in accounting.
• Knowledge of general accounting principles and guidelines.
• 5-10 years of general accounting experience (Accounts Payable).
• Experience with Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software.

Compensation & Benefits

• Hiring base salary range: $50,000.00 - $75,000.00 annually.
• Actual compensation will be based on factors including work location, education, experience, internal equity, and skills.

Location

Work may be performed remotely, from home, or from one of the organization’s office locations.