Accounts Payable Specialist

Overview

This role involves managing accounts payable and related financial operations for a multi-entity SaaS business. Responsibilities include vendor invoice processing, corporate/virtual card transaction review, cash accounting support, and month-end close activities. The position requires strong attention to detail, coordination with vendors and internal stakeholders, and accurate completion of tasks within established close deadlines.

Responsibilities

• Process vendor invoices end to end, including invoice review, purchase order and contract validation, general ledger coding, and approval routing.
• Validate vendor onboarding details, tax documentation, and banking information while maintaining accurate vendor records.
• Resolve vendor queries, duplicate invoices, payment exceptions, and other accounts payable discrepancies.
• Review and code corporate and virtual card transactions to the appropriate general ledger accounts, departments, and legal entities.
• Follow up with cardholders for missing receipts, expense memos, and supporting documentation while ensuring compliance with company spending policies.
• Reconcile corporate card, expense, and spend management clearing accounts.
• Record bank transactions in the general ledger across US and international entities.
• Prepare monthly bank reconciliations across multiple banks and currencies, investigate discrepancies, and clear outstanding reconciling items.
• Process intercompany payments and coordinate intercompany funding requests.
• Identify customer receipts in bank activity and apply payments to the correct invoices in the billing system.
• Complete assigned month-end close activities and balance sheet reconciliations within established deadlines, ensuring supporting documentation is available for review.
• Maintain accurate employee and vendor records in the ERP system.
• Support external audit requirements by preparing schedules, reconciliations, and requested documentation.
• Coordinate with the Accounting team, budget owners, and vendors to resolve issues and maintain timely transaction processing.
• Track close activities, communicate progress, and escalate blockers or risks proactively.

Requirements

• 2–4 years of experience in accounts payable, general accounting, or a related finance function, preferably in a SaaS or technology company.
• Hands-on experience with NetSuite and spend management platforms such as Airbase, Ramp, Brex, or similar tools.
• Proven experience preparing bank reconciliations across multiple entities, banks, and currencies.
• Solid understanding of accrual accounting, intercompany transactions, general ledger processes, and month-end close activities.
• Experience processing vendor invoices, coding card expenses, and resolving payment discrepancies.
• Strong attention to detail and commitment to maintaining accurate financial records and supporting documentation.
• Ability to manage recurring accounting tasks, meet close deadlines consistently, and identify potential delays early.
• Clear written and verbal communication skills for coordinating with vendors, cardholders, and internal teams.
• Proficiency in Excel or Google Sheets for reconciliation support and financial analysis.

Preferred Qualifications

• Familiarity with billing platforms such as Orb and customer cash application processes is an advantage.
• Experience managing US and international vendor tax documentation, including 1099 forms, is desirable.
• Previous experience supporting external audits and working in a multi-entity finance environment is a plus.
• A proactive, organised, and collaborative approach to problem-solving and continuous process improvement.

Compensation & Benefits

• Salary range: Rs 1300000 - Rs 1600000 (INR 13–16 LPA)

Location

• Remote (India), India