Accounts Payable Specialist

Overview

This role supports a dental partnership network’s Finance team. The Accounts Payable Specialist is responsible for processing invoices accurately and on time, maintaining vendor relationships, and helping ensure timely payments.

Responsibilities

• Review and record the receipt of invoices.
• Process invoices to ensure payments are correct and submitted on time.
• Request receipts from invoicing contractors or businesses when they are not provided.
• Answer inquiries from suppliers, contractors, and internal teams about accounts payable or payments.
• Charge expenses to accounts and cost centers by analyzing invoice/expense details.
• Reconcile vendor statements, research discrepancies, and correct them.
• Maintain fixed asset invoices based on the general ledger.
• Meet accounts payable processing and reporting deadlines.
• Protect organizational value by keeping information confidential.
• Obtain and review W-9 forms from vendors.
• Assist with the year-end 1099 process.
• Perform additional tasks as requested by the Accounts Payable Manager, Controller, or CFO.

Requirements

• High School Diploma or GED.
• Accounts payable experience is a plus.
• Strong verbal communication skills, including active listening and telephone manner.
• Computer literacy, including confidence using Microsoft Word, Microsoft Excel, and accounting/accounts payable software.
• Ability to handle confidential matters.
• Strong organizational skills, including multitasking, prioritization, and managing multiple accounts.
• Willingness to learn other software systems.
• Ability to calculate figures and amounts.
• Ability to prepare budgets and basic financial reports.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.

Compensation & Benefits

• Compensation: $40,000 - $45,000 - Full-time
• 401k Program: Participation in 401k plan with company match
• Benefits: Competitive health, dental, vision, long-term and short-term disability, and life insurance plans.

Location

• 100% Remote

FLSA Status

Exempt

Equal Opportunity Statement

The employer is an Equal Opportunity/Affirmative Action Employer. Reasonable accommodations will be provided to qualified individuals with disabilities unless doing so would result in undue hardship.