Accounts Payable Specialist

Overview

The organization is seeking an Accounts Payable Specialist to join its growing Accounting team. This role supports day-to-day accounts payable activities, including invoice processing, vendor setup and maintenance, payment processing, expense reports, and credit card reconciliation. The AP Specialist will partner with internal departments and vendors to ensure invoices and payments are processed accurately and timely.

Responsibilities

Accounts Payable Processing

• Review, code, and process vendor invoices accurately and timely.
• Maintain AP tracking spreadsheets and supporting documentation.
• Prepare cost detail and allocation spreadsheets for applicable business units or departments.
• Assist with preparation and review of weekly AP payment processing files.
• Process and track IT and other centralized invoices.
• Research invoice discrepancies and coordinate with internal departments to resolve issues.
• Monitor invoices requiring approval and follow up with appropriate approvers.

Vendor Management

• Set up and maintain vendor records, including collection and review of required documentation.
• Perform vendor banking verifications and maintain appropriate support for vendor payment information.
• Maintain vendor contracts and related records.
• Respond to vendor and internal AP questions and assist with payment or invoice inquiries.
• Support year-end review and verification of vendor payments for 1099 reporting.

Expense & Credit Card Administration

• Review and process expense reports for completeness and appropriate documentation.
• Reconcile company credit card activity and research outstanding or unmatched transactions.
• Follow up with cardholders and departments to obtain missing documentation or resolve discrepancies.

Accounting Support & Controls

• Maintain organized and complete AP documentation to support accounting records and internal controls.
• Assist with AP reconciliations, research, and other accounting activities as needed.
• Support accurate transaction processing within Deltek Vision/Vantagepoint (including AP vouchers and other financial transactions as part of the system’s transaction-posting processes).
• Identify opportunities to improve AP processes, tracking, and efficiency as the function continues to grow and centralize.

Requirements

• 2–4 years of accounts payable, accounting, or related experience.
• An associate's or bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.
• Working knowledge of accounts payable and general accounting practices.
• Strong Microsoft Excel skills, including the ability to maintain and work with detailed spreadsheets.
• Experience with Deltek Vision/Vantagepoint is a plus.
• Experience working with invoice processing, vendor records, expense reports, or credit card reconciliations preferred.

Compensation & Benefits

• Expected base salary range: $60,000 - $65,000 USD per year
• Actual compensation will be determined based on skills, experience, qualifications, and location.
• Eligible for performance-based bonuses.
• Comprehensive U.S. based benefits package, including:
  • Medical, dental, and vision insurance
  • 401(k) with company match
  • Paid time off and company holidays
  • Wellness programs and employee assistance resources
  • Professional development support

Location

• Remote, Pacific Time

Equal Opportunity Employment

The organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Accommodations for disability-related needs are provided as required by law.