Accounting Specialist

Overview

This role provides data-entry support for Project Accounting and other accounting functions.

Responsibilities

• Maintain job and proposal data in accounting systems

  • Assign job/proposal numbers
  • Maintain job/proposal master list
  • Set up jobs/proposals based on contracted terms
  • Input budgets
  • Maintain/update phase codes
  • Update contract modifications and budget changes
  • Audit contract close-outs
  • Upload job and proposal data into the accounting system
  • Review data for accuracy

• Order bonds, builder’s risk insurance, and certificates of insurance

  • Liaison for insurance and bonding requests
  • Order letters of bondability, bid bonds, and payment/performance bonds
  • Cancel bonds when projects close
  • Update bonding reports
  • Request builder’s risk premiums and certificates of insurance

• Maintain subcontract records in the accounting system

  • Set up subcontracts
  • Post change orders
  • Assist AP with audits of subcontract values
  • Support subcontract close-outs

• Assist with annual review and audit activities

  • Compile contract data when requested

Requirements

• High school diploma or equivalent; Associate’s degree in accounting or finance preferred
• Minimum of 2 years of billing, accounting, or accounts payable experience required
• Construction accounting industry experience, using Sage Intacct, and experience in a multi-company environment preferred
• 10-key by touch
• Intermediate Excel skills
• Ability to prioritize and organize; work well under stress; meet deadlines
• Ability to work in multiple systems and with multiple project managers, administrative support, and management
• Attention to detail and consistency in data entry
• Analytical skills
• Ability to work flexible hours as required to meet deadlines
• Ability to be flexible and adapt to constant change
• Ability to communicate effectively personally and via telephone/email
• Willingness to learn new things
• Positive attitude and solutions-oriented mindset

Additional Qualifying Factors

• Pre-employment drug screening (post accepted offer)
• Acceptable background check results
• If applicable to the contract: obtain the appropriate clearance levels required and be able to obtain access to military installations

Necessary Physical Requirements

• Ability to maneuver around work sites; see, hear, and verbally communicate with coworkers and clients
• Ability to maintain physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time
• Frequent opportunity to move about and to work outside the office environment for extended periods involving exposure to the elements with weather that will include extreme heat, cold, wind, rain or other inclement weather
• Ability to walk over rough and uneven surfaces and lift up to 35 pounds (routine lifting)
• If required, properly use personal protective equipment (PPE) at all times, including but not limited to: hard hats, steel toed boots, eye protection, respiratory protection, and hearing protection
• Maintain a constant state of mental alertness

Working Conditions

• Combination of office and outdoor site locations
• Office setting: exposure to computer screens and extensive use of a computer, keyboard, and mouse
• Outdoor settings: walking, driving, and carrying supplies throughout all seasons with exposure to heat and cold; potential wildlife exposure
• Occasional exposure to fumes or airborne particles, toxic or caustic chemicals, and loud noise

Compensation & Benefits

• Pay range: $25.00 - $30.00 /hr DOE
• Benefits package includes medical, dental, and vision insurance
• Health savings account, health reimbursement account, and flexible spending account
• Employer paid life and disability
• 401(k) matching
• Paid time off and other essential benefits

Location

• US-based remote position; CST is preferred

Equal Opportunity

An equal-opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, gender or gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

Employment Verification & Workplace Policies

• Participates in the E-Verify Employment Verification Program
• Drug-free workplace