Accounts Payable Specialist

Overview

This role involves serving as an Accounts Payable Specialist within a large nonprofit healthcare organization that delivers extensive patient care across multiple states. The position is integral to the finance department, focusing on invoice processing, vendor payment management, and maintaining financial accuracy and compliance.

Responsibilities

• Process high volumes of invoices using OCR and imaging technology, ensuring data accuracy and compliance with approval policies.
• Manage invoice transactions through an ERP system (Lawson), including 3-way matching, purchase order reconciliation, and resolving electronic data interchange (EDI) issues.
• Communicate effectively with vendors and internal teams to resolve discrepancies, investigate vendor statements, and facilitate credit hold resolutions.
• Execute daily payment runs including checks, ACH/EFT, and ePayables; review pre-run reports to prevent payment failures; manage void checks and stop payments.
• Determine proper invoice routing and resolve routing issues through research; prioritize tasks across multiple invoice processing queues.
• Administer vendor master data by onboarding new vendors, ensuring W-9/W-8 compliance, and conducting due diligence to identify and report potential fraud risks.
• Prepare financial reports to support month-end close activities and audit preparations.

Requirements

• Minimum of 3 years of experience in an accounts payable role.
• Minimum of 3 years of experience using financial or accounting software packages.
• Proficiency with ERP systems (specifically Lawson) and Microsoft Office Suite, particularly Excel.
• Strong attention to detail, organizational skills, and understanding of accounts payable best practices.
• Effective communication skills for professional correspondence with vendors and internal stakeholders.
• Proactive problem-solving abilities.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field, or equivalent work experience.

Location

This position is within a healthcare organization operating across 24 states in the United States, with multiple clinics, care sites, and hospital-based locations.