Accounts Payable Specialist

Overview

This role supports the Finance team on a temporary basis as an Accounts Payable Specialist. Reporting to the AP Manager, you will own key parts of the accounts payable cycle—from vendor onboarding and tax compliance through invoice processing, prepaid and fixed asset accounting, and support for month-end close.

Assignment is full-time for approximately 3 months, with the potential to extend or convert to a permanent role.

Responsibilities

• Review, code, and process vendor invoices accurately and on schedule, ensuring proper GL coding, approvals, and adherence to AP policies
• Partner with department leaders and budget owners to obtain timely invoice approvals and resolve discrepancies
• Validate deferral and amortization schedules for prepaid expenses (e.g., software licenses, maintenance contracts, insurance) to ensure accurate monthly expense recognition
• Set up and record new fixed assets
• Support new vendor onboarding by collecting required documentation, W-9 forms, verifying banking and remittance details, and setting up vendors in the ERP with appropriate controls
• Support year-end 1099 reporting, including:
  • Identifying reportable vendors
  • Validating TINs
  • Reconciling payments
  • Preparing filings
• Reconcile vendor statements and resolve outstanding balances, duplicate payments, or misapplied payments
• Maintain accurate, up-to-date vendor master data and organized records of invoices, payments, and vendor correspondence
• Assist with month-end close, including AP accruals and AP subledger-to-GL reconciliations
• Support internal controls and external audit requests with timely, well-documented information
• Build positive relationships with vendors and internal teams by responding promptly to inquiries and helping improve AP processes as the organization scales

Requirements

• Associate or bachelor’s degree in accounting, finance, or related field preferred
• 2+ years of experience in accounts payable or general accounting, ideally in a multi-entity or high-growth environment
• Proven ability to ramp up quickly in an existing AP function with limited onboarding
• Ability to commit to the full duration of the temporary assignment
• Working knowledge of prepaid amortization, fixed asset capitalization, and basic accrual accounting
• Familiarity with Form W-9 requirements and 1099 reporting (1099-NEC/1099-MISC)
• Experience with Microsoft Dynamics GP (Great Plains) and/or Dynamics 365 Finance & Operations (F&O)
• Strong Microsoft Excel skills (VLOOKUP/XLOOKUP, pivot tables, reconciliations)
• Exceptional attention to detail, organization, and ability to manage deadlines
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively, with a strong sense of ownership and integrity

Preferred Qualifications

• Experience in a fast-paced environment
• Experience supporting AP processes across multiple entities

Compensation & Benefits

• Competitive hourly rate, commensurate with experience
• W-2 temporary employment through the staffing partner
• Benefits eligibility per agency policy

Location & Schedule

• Full-time (40 hours/week)
• US Remote
• Scheduled during core business hours
• Temporary assignment: approximately 3 months (with potential extension or conversion to permanent based on performance and business needs)