Overview
Position: Accounts Payable Specialist
Location: Remote - California or Arizona
Candidates must reside and be authorized to work in California or Arizona. This position is fully remote, with occasional travel as needed for business purposes.
Responsibilities
- Process vendor invoices accurately and in a timely manner.
- Verify invoice coding, approvals, and supporting documentation.
- Match invoices to purchase orders, receipts, and contracts.
- Prepare and process weekly check runs, ACH payments, wire transfers, and credit card reconciliations.
- Maintain vendor files, W-9 documentation, and payment records.
- Respond to vendor inquiries and resolve invoice or payment discrepancies.
- Reconcile vendor statements and investigate outstanding balances.
- Assist with month-end and year-end closing procedures.
- Monitor accounts payable aging and resolve overdue items.
- Ensure compliance with company policies and internal controls.
- Support annual audits by providing requested documentation.
- Assist with 1099 preparation and reporting.
- Maintain confidentiality of financial and employee information.
- Perform other accounting and administrative duties as assigned.
Qualifications
- High school diploma or equivalent required.
- Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
- Strong attention to detail and ability to analyze financial data.
- Excellent verbal and written communication skills.
- Strong organizational skills and ability to prioritize tasks effectively.
- Ability to identify issues and develop effective solutions.
- Capable of managing a high-volume workload efficiently and timely.
- Ability to execute multiple tasks simultaneously.
- Demonstrated discretion and independent judgment when making decisions.
Experience
- 1-2 years of Accounts Payable or general accounting experience preferred.
- Experience with accounting software and ERP systems.
- Multi-location or high-volume invoice processing experience is a plus.
Working Conditions
- Fully remote position.
- Prolonged periods of sitting and computer use.
- Approximately 10-15% travel required.
- Regular attendance and punctuality are required.
Compensation & Benefits
Eligible employees may receive:
- Medical, Dental, and Vision Insurance
- 401(k) Plan
- Paid Time Off (PTO)
- Paid Holidays
- Other company benefits
Equal Employment Opportunity
The employer is an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other status protected by federal, state, or local law.