Accounts Payable Specialist

Overview

This role supports the Accounts Payable process for the organization, including processing invoices and expense reports, coding to the General Ledger, reviewing documentation, preparing and sending ACH payments, and posting cash receipts. The position also coordinates with vendors and internal project stakeholders to resolve accounts payable issues and maintain accurate vendor and payment information.

Flexible work options are available, with the ability to work remotely, from home, or from one of the organization’s office locations.

Responsibilities

• Monitor the daily AP inbox to receive invoices; code and post them.
• Review consultant invoices to ensure they are coded to the correct General Ledger and cost centers according to budgets; distribute to Project Managers for approval prior to processing.
• Upload approvals to the accounting system.
• Coordinate with Project Managers and Project Accountants for project reclassifications or adjustments when needed.
• Review employee expense claims for accuracy of calculations, completeness of receipts/supporting documents, and adherence to company policies.
• Send employee expense summaries to HR for processing each payroll period.
• Respond to email inquiries and resolve invoicing or expense claim issues promptly and efficiently.
• Record and post cash receipts and incoming cheques to keep the accounting system and banking details current and accurate.
• Perform bank reconciliations for CDN and USD bank accounts.
• Complete month-end tasks such as clearing suspense accounts, balancing intercompany AP, and preparing an accrual list (if any).
• Complete credit applications for new vendors.
• Set up new vendors in the system and enroll vendors for EFT/ACH.
• Prepare cheque requisitions, wire transfer, and intercompany transfer requests, as applicable.
• Prepare weekly invoice batches for ACH payments for review/approval.
• Assist with other accounting-related activities as required.

Requirements

• Successfully completed related post-secondary education, equivalent to a college diploma in accounting.
• Knowledge of general accounting principles and guidelines.
• 5–10 years of general accounting experience (Accounts Payable).
• Proficiency in Microsoft Office, particularly Excel and Internet.
• Experience with VantagePoint or other accounting systems software.

Compensation & Benefits

• Hiring base salary range: $50,000.00 - $75,000.00 annually.
• Actual compensation will be based on work location, education, experience, internal equity, and skills.

Location

Work options include remote work, working from home, or working from one of the organization’s office locations.