Accounts Payable Supervisor

Overview

This role oversees the full accounts payable (AP) process, ensuring accurate and timely vendor payments, invoice processing, and expense management. The position requires strong attention to detail, financial acumen, and aptitude for technology and financial systems. Work is fully remote.

Responsibilities

• Invoice Processing: Oversee accurate and timely processing of high-volume invoices, credit memos, and payments (ACH, checks, and wires).
• Reporting & Reconciliation: Reconcile vendor statements, manage AP aging reports, reconcile balance sheet accounts, and prepare management reports.
• Team Leadership: Supervise, train, and monitor the performance of accounts payable staff.
• Vendor Management: Maintain positive relationships with vendors and suppliers, resolving payment discrepancies efficiently.
• Internal Controls & Compliance: Ensure compliance with company policies and internal controls, including GAAP (Generally Accepted Accounting Principles), CAS (Cost Accounting Standards), FAR (Federal Acquisition Regulations), and DFARS (Defense Federal Acquisition Regulation Supplement).
• Process Optimization: Support process improvement and automation efforts to increase efficiency and accuracy in SAP Ariba and Costpoint.
• Documentation: Develop, implement, and maintain policies and procedures related to accounts payable operations.
• Tax & Reporting: Support 1099 filings and year-end reporting requirements, and maintain vendor information, including W-9s.

Requirements

• 5+ years of experience in Accounts Payable operations, including at least 1 year in a leadership role
• Bachelor’s degree in Business Administration, Accounting, or Finance preferred
• Candidates must be a US Citizen
• Deltek Costpoint proficiency required
• Strong organizational and problem-solving abilities to manage multiple tasks efficiently
• Positive, service-oriented attitude with a focus on driving process improvements to increase effectiveness, accuracy, and compliance
• Excellent written and verbal communication skills

Preferred Qualifications

• Experience with SAP Ariba
• Strong understanding of compliance requirements including CAS, FAR and DFARS

Compensation & Benefits

• Salary range: $72,464–$90,580
• Salary ranges vary based on geographic location, market competitiveness, and equity among internal employees in similar roles.
• Positions may qualify for Pay for Outstanding Performance or the annual Performance Based Compensation program.
• A competitive benefits package is offered.

Location

Fully remote. The role is based in Menlo Park, Calif., where the organization is headquartered.