Accounts Receivable and Billing Analyst

Overview

The Accounts Receivable & Billing Analyst (Non-Patient) administers non-patient billing, accounts receivable, collections, cash application, reconciliations, and related financial activities. This role supports institutional and business-to-business revenue streams including research grants and contracts, academic affiliations, foundation funding, government programs, leasing arrangements, outreach initiatives, and other non-patient revenue sources.

This position prepares invoices, monitors receivable balances, applies cash receipts, performs reconciliations, resolves billing issues, and supports month-end close and audit activities. The Analyst collaborates with internal departments and external customers to ensure accurate billing, timely collections, contractual compliance, and effective financial stewardship.

Responsibilities

• Prepare recurring, milestone-based, fixed-fee, and cost-reimbursable invoices in accordance with contracts, grant agreements, funding arrangements, and other approved billing requirements.
• Review contracts, grant agreements, and supporting documentation to ensure billing is accurate, complete, and compliant with established terms and conditions.
• Verify expenditures and assign costs to appropriate accounting centers, projects, grants, funding sources, and cost codes prior to billing.
• Prepare invoices for management review and approval and ensure timely submission to customers and funding agencies.
• Maintain accurate billing records, supporting documentation, customer files, and electronic records.
• Monitor billing schedules, contract milestones, and funding requirements to ensure timely invoicing and revenue recovery.
• Monitor non-patient accounts receivable aging and follow up on outstanding balances to support timely collections.

Requirements

• At least 2 years of experience in accounts receivable, billing, accounting, finance, contract administration, grants administration, or related financial operations.
• Bachelors Degree in Accounting, Finance, Business Administration or related field required.

Preferred Qualifications

• At least 2 years GL reconciliation and analysis.
• At least 2 years A/R invoicing, analysis, and collections in an A/R-specific position.
• Healthcare, nonprofit, grant accounting, research administration, or institutional billing experience.

Compensation & Benefits

• Employee portion of medical plan premiums are covered after 3 years.
• 4%-10% employee savings plan match based on tenure.
• Paid Parental Leave (up to 12 weeks).
• Caregiver Leave.
• Adoption and surrogacy reimbursement.

Location

• Texas residency required.

Work Schedule

• Full-time
• Remote