Accounts Receivable Specialist

Overview

This is a remote, full-time Finance role in the U.S. The position supports invoicing and accounts receivable processes, including milestone billing, payment application, follow-up on overdue balances, and month-end reconciliation.

Hours are within U.S. business hours, agreed with you.

Responsibilities

• Prepare monthly and milestone invoices, including PO numbers and contract references as required by each client
• Apply incoming payments (ACH, wire, and check) and match them to open invoices
• Send reminders and follow up via email and calls for overdue balances; maintain notes for each account
• Provide a weekly aging report for the finance manager
• Perform month-end reconciliation of receivables against the bank
• Investigate payment mismatches (e.g., why a payment does not match an invoice) before applying payments

Requirements

• At least a year of experience in accounts receivable, billing, or collections
• Experience with QuickBooks, NetSuite, Sage Intacct, or a similar accounting system
• Advanced Excel skills, including lookups, filters, and pivot tables
• A quiet place to work and a reliable internet connection

Preferred Qualifications

• Billing experience for a software or services company
• Experience with Bill.com or a similar invoicing tool

Compensation & Benefits

• Medical, dental, and vision insurance for you and your dependents
• A 401(k) with an employer match
• Paid vacation, sick leave, and U.S. public holidays
• A yearly budget for courses, books, and certifications
• A laptop, monitor, and home office equipment

Location

Remote (U.S.)