Accounts Payable Specialist

Overview

Accounts Payable Specialist (Remote, U.S.), full-time. This role reports to the Finance Lead in Indianapolis.

You’ll manage supplier invoices, payment runs, vendor statement reconciliation, and 1099/W-9 recordkeeping. You will also be an early user of the internal invoice intake tool, reviewing what it extracts and flagging discrepancies.

Responsibilities

• Enter and code supplier invoices and match them to purchase orders and contracts
• Run the weekly payment batch (ACH, check, card)
• Reconcile vendor statements
• Chase missing credits
• Collect W-9s and keep 1099 records ready for year end
• Compare intake-tool outputs against source documents and flag errors

Requirements

• 1–2 years of experience in accounts payable
• Experience with QuickBooks Online, Xero, or NetSuite
• Proficiency with Excel or Google Sheets for reconciliations

Preferred Qualifications

• Experience with Bill.com or Ramp
• Experience filing 1099s

Compensation & Benefits

• Medical, dental, and vision coverage starting your first month
• 401(k) savings plan with a company match
• Paid time off, sick leave, and U.S. holidays
• Yearly budget for learning and certifications
• Laptop and home office setup

Location

• Remote in the U.S.
• Reports to the Finance Lead in Indianapolis