AP & AR Analyst

Overview

This role owns the full procure-to-pay and order-to-cash cycle—ensuring vendors are paid accurately and on time, while invoicing customers and collecting efficiently. Responsibilities include day-to-day accounts payable (AP) and accounts receivable (AR) operations, bank reconciliation, keeping ledgers audit-ready, and improving finance processes. The role also serves as the main point of escalation for vendor and customer issues.

Responsibilities

Accounts Payable (AP)

• Review, code, and process vendor invoices (PO and non-PO) with accurate GL coding, cost centre, and tax treatment.
• Obtain required approvals before posting and ensure invoices follow company policy.
• Prepare payment runs for review and approval; assist with releasing payments by bank transfer, cheque, or wire.
• Maintain the vendor master, including onboarding, KYC and bank detail verification, changes, deactivation, and duplicate checks to prevent fraud.
• Reconcile vendor statements and the AP sub-ledger to the general ledger; clear unmatched items, debit balances, and aged payables.
• Book month-end accruals, prepayments, and provisions for received-not-invoiced items.
• Manage foreign-currency invoices and payments, including exchange gain/loss postings.
• Handle vendor queries, escalations, and dispute resolution; maintain strong vendor relationships.
• Ensure compliance with W9 & 1099 and statutory reporting where applicable.

Accounts Receivable (AR)

• Prepare and issue customer invoices, credit notes, and statements accurately and on schedule.
• Update customer master data and payment terms as instructed.
• Post and apply customer payments (bank, online, cheque) to the correct invoices; flag unapplied or unidentified receipts.
• Send payment reminders and follow up on overdue invoices by email and phone; log all customer interactions.
• Prepare daily and weekly aged receivables reports and highlight accounts at risk.
• Investigate billing queries and short payments; coordinate with sales and operations to resolve them.
• Assist with AR sub-ledger to general ledger reconciliations.
• Support preparation of customer balance confirmations for audit.
• Assist with bad-debt and credit-loss review by providing aging analysis.

Month-End & Compliance Support

• Complete assigned month-end tasks on time: cut-off checks, accrual inputs, and sub-ledger reconciliations.
• Maintain a good understanding of bank reconciliations (US & Local banks).
• Follow internal controls, approval limits, and segregation of duties; report any irregularity or suspected fraud immediately.

Requirements

• Bachelor’s degree in Accounting, Commerce, Finance or a related field (B.Com/MBA); pursuing or completed CA Inter.
• 5-8 years of experience in AP, AR, or general accounting.
• Good understanding of basic accounting principles: debits and credits, accruals, and reconciliations.
• Hands-on experience with Bill.com, QuickBooks, Zoho Books, & Salesforce.

Preferred Qualifications

• None specified.

Compensation & Benefits

• Competitive salaries and performance-based bonuses.
• Health insurance for employees and dependents.
• Opportunities for learning and skilling to support continuous upskilling.

Location

• Remote work options available.

Equal Opportunity

• The employer is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected category. All qualified individuals are encouraged to apply.