AP Specialist

Overview

This role is part of the Central Finance Team. The Accounts Payable Specialist will own the accounts payable process for the organization’s European and French entities, including invoice intake, verification, booking, payment, and reconciliation of card spend.

This is a hands-on role suited for someone who is highly experienced in AP and payment operations and enjoys bringing structure to day-to-day processes. Many invoices may not be in English and can include local tax rules, so experience working with European entities is a strong advantage.

Responsibilities

• Review incoming vendor invoices for accuracy, completeness, and valid approvals; follow up on disputed invoices through to resolution.
• Book invoices and batch them for payment using the correct payment method.
• Own and monitor the AP inbox daily, keeping it organized and up to date.
• Reconcile Pleo and Ramp card transactions for assigned entities.
• Track card transactions with missing receipts, descriptions, or coding, and send regular reminders to cardholders in Pleo and Ramp.
• Own the vendor master data process, including regular reconciliation of the vendor master sheet.
• Build, organize, and maintain AP folder structure and documentation.

Immediate impact (first 3–6 months)

• Take over the AP inbox and end-to-end day-to-day invoice and payment flow for European and French entities without supervision.
• Bring Pleo and Ramp card reconciliations up to date and establish a clear follow-up rhythm for missing receipts, descriptions, and coding.
• Reconcile and clean up vendor master data, and set a clear AP folder structure and documentation.

Requirements

• 5+ years in accounts payable or payment operations, with strong payment processing experience.
• Experience with European entities is a big plus.
• Hands-on proficiency in Pleo and Ramp. Experience building workflow automations around them is an advantage.
• NetSuite experience is a plus, but not required.
• Fluent English and a proactive communication style with vendors, cardholders, and colleagues.
• Ability to work mainly within Central European Time (CET) business hours.
• Actively uses AI tools to enhance personal productivity and work quality; stays curious about emerging capabilities and looks for practical opportunities to apply AI in day-to-day work.

Preferred Qualifications

• Experience handling invoices that are not in English and navigating local tax rules for European entities.

Compensation & Benefits

• 100% remote work with flexible location.
• Flexible time off.
• Flexible, high-trust environment with autonomy and minimal bureaucracy.
• Salary ranges are location-adjusted for a remote-first environment, targeting local market medians. Ranges will be shared in writing with candidates before the first interview.

Location

• Mainly within Central European Time (CET) business hours.
• Fully remote; work from wherever you like, whenever you like.

Equal Opportunity

The employer is committed to creating a diverse and inclusive workplace and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.