Australian Bookkeeper & Payroll Officer

Overview

Remote, full-time role (work-from-home).

This position involves managing day-to-day bookkeeping, accounts, payroll, administration, and crane safety compliance paperwork. Working remotely with General Managers, you will help ensure accurate records, timely payments, proper invoicing, and up-to-date compliance documents.

Responsibilities

Invoicing & Accounts Receivable

• Prepare and issue accurate Xero invoices based on crane hire dockets and timesheets.
• Check for missing information and resolve discrepancies before invoicing.
• Follow up on overdue payments, record receipts, and maintain customer accounts.

Accounts Payable

• Record supplier bills and code expenses correctly.
• Prepare weekly payment runs for Director approval.
• Verify subcontractor ABN and GST details and reconcile supplier statements monthly.

Payroll

• Process weekly payroll in Xero using approved timesheets.
• Apply correct pay rates, overtime, allowances, and leave entitlements.
• Manage STP lodgements, superannuation, employee records, and payroll-related reports.

Reconciliations & Month-End

• Reconcile bank, credit card, fuel card, and finance accounts weekly.
• Complete month-end bookkeeping and reconciliations.
• Prepare monthly financial reports for the Directors.

Safety & Crane Compliance

• Upload and maintain crane, operator, and company compliance documents on client portals such as HammerTech.
• Track document expiry dates and follow up on renewals.
• Ensure required documents are approved before cranes and operators arrive on site.
• Coordinate with the office, operators, and clients to resolve missing or rejected documents.

Administration

• Maintain organized digital records in Google Drive.
• Prepare quotes, letters, and other documents using templates.
• Update customer and supplier records and provide general administrative support.

Requirements

• At least 3 years of bookkeeping experience with Australian businesses.
• Strong experience with Xero, including invoicing, bills, bank reconciliations, and Australian payroll.
• Good knowledge of Australian payroll, including awards, STP, superannuation, GST, and BAS.
• Good written and spoken English, with confidence in calling Australian clients about overdue payments.
• Highly organized and detail-oriented, able to check work and report issues early.
• Strong skills in Excel, spreadsheets, Outlook, and Word, with the ability to learn online systems and portals.

Work Environment & Expectations

• This is a full-time work-from-home role (not freelance or flexible-hour arrangement).
• You are expected to work fixed shift times and maintain a high level of professionalism and accountability.
• Role requires:
  • Discipline and commitment to set working hours (strict shift times, not flexible).
  • Use of time tracking software during work hours.
  • Active participation in team and client calls with your camera ON.
  • Consistent availability and responsiveness throughout your shift.
  • Treating the role as long-term, full-time employment (not a side gig or freelance task).
• Payroll is processed bi-monthly.

Compensation & Benefits

• Monthly Salary: PHP 35,000
• Salary paid bi-monthly on the 15th and 30th or 31st of each month
• Overtime pay and extra pay for Philippines public holidays
• Probation: 6 months, then probation completion
• 10 days annual leave credits
• 5 days sick leave
• HMO after 6-months’ probation
• Eligible for 13th Month Pay after 30 days
• Annual salary review
• Laptop provided after 30 days
• Permanent work-from-home role; you must use your own internet

Location

Remote (work-from-home).

Shift Times

• 4 AM to 1 PM Philippine time, Monday to Friday.