Billing Coordinator

Overview

A growing law firm specializing in clean energy and sustainability is seeking a Billing Coordinator to manage billing processes for all clients. This role reports to the Director of Finance and offers the flexibility to work remotely.

Responsibilities

• Maintain lists of special billing requirements and verify client-specific rate accommodations.
• Ensure accurate and timely processing of bills.
• Generate, review, and distribute draft bills.
• Process edits and transfers to draft bills as directed by billing attorneys, adhering to standard turnaround times.
• Review draft bills for misallocated or erroneous time and disbursements to ensure compliance with client guidelines.
• Review and process write-downs and transfers of time.
• Follow up with billing attorneys regarding billing deadlines and status of draft and prepared bills.
• Post bills with billing attorney approval within billing deadlines.
• Collaborate with the e-billing team to verify correct submission and approval of client bills requiring electronic submission.
• Notify billing attorneys of delinquent accounts and respond as directed.
• Research and reconcile client accounts, payments, and unapplied cash as necessary.
• Prepare and send reminder statements as directed by billing attorneys.
• Escalate issues such as rate discrepancies, timekeeper approvals, billing delays, and complex requests to appropriate teams.
• Manage the firm’s profile on billing platforms.

Requirements

• Minimum of 3 years of legal billing experience with e-billing.
• Experience working in a medium to large-scale law firm.
• Excellent communication, organizational, and time management skills.
• Familiarity with legal timekeeping systems and billing platforms such as SimpleLegal, BillingPoint, and Legal Tracker.
• Proficiency with Microsoft Office Suite, Google Workspace, Adobe Acrobat, and strong Excel skills.
• Strong analytical skills and attention to detail.
• Ability to handle multiple tasks simultaneously, prioritize effectively, and work well under pressure.
• Experience in a transactional law firm is a plus.

Compensation & Benefits

• Salary range: $70,000 - $95,000 annually, depending on experience.
• Health, dental, vision, prescription drug, long-term disability, short-term disability, and life insurance.
• Paid time off and paid holidays.
• 401(k) plan with annual employer contribution.
• Fully remote work environment.

Location

This is a fully remote position, allowing work from home.