Billing Manager

Overview

This role is responsible for client invoicing, subcontractor invoicing, WinTeam administration, and ensuring compliance with applicable government laws and regulations.

Responsibilities

• Conduct routine payroll audits to ensure compliance with the Federal Acquisition Regulation (FAR), Service Contract Act (SCA), and contract-specific requirements; manage the audit process, including audit parameters and frequency.
• Identify and address compliance deficiencies; conduct management notifications as needed; develop guidance materials; coach and mentor field staff to bring them into compliance and develop a roadmap for maintaining compliance.
• Create and manage billing department processes.
• Perform client-facing billing functions for federal contracts, including:
  • Prepare invoices and make necessary adjustments via Courier
  • Submit invoices to clients
  • Reconcile company payroll reporting against government order to ensure accuracy
  • Coordinate with the Pricing team to ensure proper tracking of funds
• Perform subcontractor invoice processing, including:
  • Review subcontractor invoices for accuracy
  • Process subcontractor invoices through Verian
  • Administer invoices through Courier when applicable
• Process invoices for requests for equitable adjustment (REA), one-time and other adjustments to federal contract bill rates.
• Provide invoicing amounts, contract spend, and related details to Contracts Administration and Pricing teams as needed for budget tracking and federal contract-required reporting.
• Manage WinTeam administration for contract changes, including:
  • Processing employee wage, H&W, and fringe benefit increases
  • Coordinating with Union Administration, IT Development, and Benefits teams to ensure changes to federal contract collective bargaining agreements are actioned
  • Creating initial schedules when new contracts are awarded
  • Updating post setup schedules when client modifications are received
  • Processing bill rate increases in internal systems

Qualifications

• Must possess one or more of the following:
  • Associate’s degree in Business Administration, Finance, or related field
  • High School diploma with a minimum of five (5) years of government contract billing experience
• Active Security Clearance or ability to obtain Security Clearance (Top Secret preferred)
• Minimum of three (3) years of government contract billing experience
• Minimum of three (3) years of experience within military, law enforcement, or security fields
• Experience reading, understanding, and implementing government contracts and contract provisions
• Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments, and effectively manage deadlines
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Professional, articulate, and able to use good independent judgment and discretion
• Outstanding oral and written communication skills
• Keen attention to detail
• Strong analytical and organizational skills
• Ability to work well in a dynamic environment with competing demands for priority

Preferred Qualifications (Bonus — Not Required)

• Prior experience working in the government sector as a Contracting Officer, Contract Specialist, or Contracting Officer Representative
• Bachelor’s Degree in Business Administration, Finance, or related field

Compensation & Benefits

• Pay Rate: $80,000–$115,000 per year
• Medical, dental, vision, basic life, AD&D, and disability insurance
• Eligibility for retirement plans
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly; unused vacation is only paid out where required by law

Equal Opportunity Employer

The employer is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status, relationship/association with a protected veteran, or any other basis or characteristic protected by law.

Requisition ID

2026-1657396