Billing Specialist

Overview

This Billing Specialist role administers all aspects of the invoicing process, including creating, distributing, and closing client invoices and vendor payments. The position supports work in MT and PT zones.

Responsibilities

• Create and process client, consultant, and vendor invoices accurately and timely, verifying compliance with organizational policies and contract payment terms.
• Make appropriate changes and reclassifications.
• Code expenses, verify and pay invoices, receive and post receipts, reconcile balances, and maintain records in financial systems and other repositories.
• Assist with new project setup, including billing and project folders.
• Maintain the integrity of time transfers.
• Review and research unbilled time.
• Order certificates of insurance.
• Take appropriate action with delinquent accounts, researching and resolving concerns or discrepancies.
• Process accounts payable and expense reports accurately and promptly.
• Support Project Accountants with additional accounting responsibilities, as needed.
• Provide additional transaction support related to project time and expense activity.

Requirements

• Bachelor’s degree in Finance or Accounting, or equivalent work experience.
• 3–5 years or more of related business experience.

Knowledge, Skills, and Abilities

• Familiarity with professional services and/or the AEC industry preferred.
• Understanding of basic project accounting policies and procedures.
• Experience with Accounts Receivable and Accounts Payable processes.
• Ability to prioritize and manage deadlines.
• Detail-oriented and organized.
• Strong mathematical and computer skills.
• Intermediate Microsoft Office skills, including Excel.
• Prior experience with Vision / Deltek Vision preferred.
• Ability to learn new systems and processes quickly.
• Strong verbal and written communication skills.
• Ability to communicate effectively with individuals at all levels and across disciplines.

Equal Employment Opportunity

The organization provides equal opportunity in all aspects of recruitment and employment to all persons without regard to race, color, creed, religion or belief, sexual orientation, marital status, nationality, national origin or ancestry, sex, age, physical or mental disability, medical condition, genetic information, veteran status, uniformed service member.