Bookkeeper

Overview

A detail-oriented and proactive Bookkeeper / Office Manager is needed in Madison, NJ. This multifaceted role combines day-to-day bookkeeping responsibilities with office administration to support accurate financial records, compliance, and smooth office operations.

Responsibilities

Bookkeeping and financial operations

• Manage all bookkeeping functions, including:
  • Processing accounts payable and accounts receivable
  • Vendor invoice processing
  • Check issuance
  • Client invoicing and collections
• Perform monthly bank and credit card reconciliations
• Prepare financial statements, including profit and loss reports and balance sheets
• Maintain accurate general ledger records
• Handle sales tax payments and 1099 preparation
• Support compliance with relevant regulations
• Assist with year-end closing processes and audit preparation

Office management and administrative support

• Oversee office supplies
• Manage vendor relationships and equipment maintenance
• Maintain organized digital and physical filing systems
• Manage correspondence and calendars
• Support administrative processes to ensure daily office operations run smoothly and efficiently

Requirements

• At least two years of experience in bookkeeping and office administration
• Strong proficiency with accounting software such as QuickBooks, Sage, or similar platforms
• Strong skills in Microsoft Office Suite, particularly Excel and Word
• Solid understanding of GAAP principles, general ledger accounting, and financial reporting
• Exceptional organizational skills and meticulous attention to detail
• Ability to prioritize multiple tasks
• Effective communication skills
• Ability to maintain confidentiality
• High school diploma (degree in Accounting, Finance, or Business is a plus)

Preferred Qualifications

• Experience with financial reporting
• Experience managing accounts payable and accounts receivable
• Experience in office management
• Familiarity with bookkeeping and accounting software

Compensation & Benefits

• Health, dental, and vision insurance
• Paid time off
• Opportunities for professional development
• Flexible work arrangements where possible
• Recognition and support for performance, with opportunities for career advancement

Location

• Madison, NJ

Equal Opportunity

The employer is an Equal Opportunity Employer and is committed to creating an inclusive environment. Reasonable accommodations are available to qualified individuals with disabilities throughout the hiring process and employment.