Bookkeeper

Overview

This role is a dual Bookkeeper / Office Manager position based in Madison, NJ. Responsibilities combine maintaining accurate financial records with supporting day-to-day office operations.

Responsibilities

Bookkeeping & Financial Administration

• Process accounts payable and accounts receivable, including vendor invoices
• Handle check issuance, client invoicing, and collections
• Perform monthly bank and credit card reconciliations
• Prepare financial reports, including profit & loss statements and balance sheets
• Maintain precise general ledger records to support financial reporting
• Manage sales tax payments and 1099 preparation
• Support compliance with relevant regulations
• Assist with year-end closing procedures and audit preparation

Office Management & Administration

• Oversee office supplies, vendor relationships, and equipment maintenance
• Maintain organized digital and physical filing systems for easy document retrieval
• Manage correspondence and calendars to support daily operations
• Coordinate administrative processes to help ensure the office runs smoothly

Requirements

• At least two years of experience in bookkeeping and office administration
• Proficiency with accounting software such as QuickBooks, Sage, or similar platforms
• Strong working knowledge of Microsoft Office Suite, particularly Excel and Word
• Solid understanding of GAAP principles, general ledger accounting, and financial reporting
• Highly organized, detail-oriented, and able to manage multiple priorities
• Excellent communication skills and ability to maintain confidentiality
• High school diploma mandatory
• Degree in Accounting, Finance, or Business is considered a plus

Preferred Qualifications

• Experience supporting profit & loss and balance sheet reporting
• Prior work handling sales tax payments and 1099 preparation

Compensation & Benefits

• Competitive salary packages
• Health insurance options
• Dental and vision coverage
• Paid time off
• Retirement plan options
• Ongoing training and development opportunities

Location

Madison, NJ

Equal Opportunity

The employer is an Equal Opportunity Employer committed to an inclusive environment. Employment decisions are made without discrimination based on protected characteristics under federal, state, or local law. Reasonable accommodations are provided to qualified individuals with disabilities.