Bookkeeper & Tax Season Specialist (Remote, Part-Time)

Overview

This role supports a women-owned, women-led U.S. tax, accounting, and advisory firm based in Washington State, serving small businesses and individuals across the U.S. Work is remote.

You will own the monthly books for a roster of small business clients, keep client files clean and review-ready, and identify issues early so they do not become tax-time problems. From January to April, you will support a tax season handling more than 100 returns.

Responsibilities

Monthly bookkeeping

• Manage monthly bookkeeping for 10 to 20 small business clients using QuickBooks Online (Xero for some clients)
• Categorize transactions, maintain bank feeds and rules, and reconcile bank, credit card, and loan accounts every month
• Process accounts receivable and accounts payable, including invoices, bills, payment tracking, and aging reports
• Record payroll journal entries and reconcile payroll liabilities from Gusto, ADP, or QuickBooks Payroll reports

Cleanup and catch-up

• Clean up and catch up books that are months behind, including rebuilding from bank statements when records are missing

Reporting and review

• Prepare month-end and year-end packages, including P&L, balance sheet, reconciliation reports, and a short list of open questions
• Flag unusual transactions, owner draw vs. payroll issues, and missing documentation for the founder’s review
• Use Excel for reconciliations, schedules, and data cleanup

Tax season support (January to April)

• Prepare year-end workpapers for business returns (Forms 1120-S, 1065, and Schedule C) and track 1099 vendors
• Support return intake by organizing client documents and tracking what is still missing

Requirements

• 3+ years of bookkeeping for U.S. small businesses
• S corporation and partnership experience strongly preferred
• CPA license is not required
• Advanced QuickBooks Online skills
• QuickBooks ProAdvisor certification preferred; Xero a plus
• Solid grasp of U.S. GAAP basics, accrual vs. cash accounting, and the U.S. tax calendar
• Strong Excel skills (pivot tables, XLOOKUP)
• Power Query a plus
• Fluent professional English (written and spoken; C1 or higher)
• Ability to write a clear client email explaining what you need and why
• Exceptional attention to detail
• Deadline-driven, comfortable working independently from checklists

Preferred Qualifications

• Bachelor’s degree in accounting, finance, or business

Compensation & Benefits

• Paid monthly in USD
• Ongoing support from the team

Location

• Remote (Nicaragua)
• Role is for a firm based in Washington State

Employment Details

• Contract type: Independent Contractor
• Start: November 2026
• Hours: Part-time, 20 hours a week year-round; more hours during tax season (January to April), up to full-time by agreement
• Schedule: Flexible, Monday to Friday, with at least 2 hours of overlap with the founder (about 12:00 PM to 8:30 PM Nicaragua time); optional Sunday hours