Camp Registration & Finance Specialist

Overview

This role provides dedicated registration, family account, and finance operations support for multiple camps. It is a full-time, temporary position for six months, with potential to extend.

• Title: Camp Registration & Finance Specialist
• Department: Camps & Immersives
• Employment Type: Full Time, Temporary (Six Months, with Potential to Extend)
• Location: Remote
• Supervisor: Executive Director, Camps & Immersives
• Compensation: $35–$45 per hour
• Application timeline: Applications will be reviewed on a rolling basis with preference for early interest. Please submit resume by 9/14/26

Responsibilities

Support registration, family accounts & financial engagement

• Manage the financial components of camper registration across multiple camps, ensuring family accounts are accurate and up to date.
• Serve as a responsive resource for families regarding tuition, payments, balances, scholarships, discounts, refunds, and other account questions.
• Monitor family accounts, follow up on outstanding or unsuccessful payments, and help resolve account issues with clarity, sensitivity, and good judgment.
• Manage the camp’s financial assistance program, including applicant correspondence, documentation, data entry, processing, and approved account adjustments in accordance with established policies and approvals.
• Process refunds, discounts, payments, and account adjustments in accordance with established policies and approvals.
• Partner closely with Camp Directors and the central Finance team to support families and ensure a smooth registration and payment experience.

Manage camp financial operations

• Manage day-to-day accounts payable and vendor administration across multiple camps, including vendor documentation, invoice processing, coding, and payment follow-up.
• Maintain accurate and complete financial records and supporting documentation in CampMinder, Sage Intacct, and other systems.
• Support central Finance with monthly reconciliation processes by researching discrepancies, making approved corrections, and providing necessary documentation.
• Partner with Camp Directors, camp staff, and central Finance to resolve payment, vendor, documentation, and financial questions in a timely manner.

Coordinate across multiple camps

• Manage competing priorities, deadlines, and seasonal needs across multiple camp operations while providing consistent, responsive support.
• Build strong working relationships with Camp Directors, camp staff, and central Finance, communicating proactively to keep work moving.
• Identify recurring issues and opportunities to strengthen registration and financial processes across the camps.

Requirements

• Experience in registration, family or customer accounts, accounts payable, accounts receivable, bookkeeping, financial administration, or a related area.
• Demonstrated ability to provide responsive service while handling financial and other detail-oriented administrative work.
• Experience processing financial transactions and maintaining accurate supporting documentation.
• Strong attention to detail and demonstrated ability to maintain accurate records.
• Ability to work independently, stay organized, manage competing priorities across multiple teams, and follow through on issues through resolution.
• Clear, warm, and professional written and verbal communication skills.
• Comfort learning and working across financial systems, registration databases, contact-management tools, and spreadsheets.
• Sound judgment and ability to handle confidential financial and personal information with discretion.

Preferred Qualifications

• Experience with CampMinder, Sage Intacct, Concur, or comparable registration and financial systems.
• Experience in a camp, youth-serving organization, school, nonprofit, membership organization, or similar environment.
• Experience supporting multiple programs, locations, or operating units.
• Familiarity with general ledger coding and basic accounting principles.

Compensation & Benefits

• Hourly pay: $35–$45 per hour

Location

• Remote