Controller

Overview

This is a full-time Controller role with a fully remote work setting in the United States.

The Controller is the senior internal accounting leader accountable for the integrity of the books, accounting judgments, financial close, financial reporting, controls, and audit readiness. This is a hands-on role in a small organization, combining direct accounting leadership with ownership of the systems, processes, and controls that allow the function to operate reliably at scale.

A meaningful portion of the role also covers treasury and payment operations oversight due to the organization’s payment volume and the need to connect payment activity to the general ledger.

Responsibilities

Accounting & Financial Close (Approx. 60%)

• Own the monthly and annual financial close process along with subsidiary ledgers
• Maintain the general ledger and ensure transactions are accurately recorded and classified
• Prepare and review balance sheet reconciliations and supporting schedules
• Own accounting for accruals, pre-paids, payroll, receivables, payables, deferred items, program funds, and other significant accounts
• Make and document accounting judgments and ensure consistent application of accounting policies
• Own revenue accounting and ensure revenue schedules tie to underlying contracts, operational activity, and source systems
• Review financial statements for completeness and accuracy before close
• Identify and resolve accounting issues before they result in post-close adjustments
• Produce reliable monthly financial reporting and supporting analysis
• Maintain an accounting environment that is continuously audit-ready

Reconciliation (Framework ownership; part of overall accounting responsibilities)

• Establish reconciliation standards, schedules, documentation, and exception-management processes
• Ensure bank accounts reconcile to the general ledger
• Ensure payment-provider balances reconcile to underlying transaction activity and the general ledger
• Ensure program-fund records reconcile to funding received, payments made, fees, returns, and remaining balances
• Ensure AR and AP sub-ledgers reconcile to the general ledger
• Investigate unexplained or aged reconciling items and drive them to resolution
• Build controls that identify discrepancies quickly rather than discovering them months later

Accounts Receivable (AR)

• Maintain billing schedules based on executed contracts and confirmed program milestones
• Partner with Program Management and Contracts to confirm billing triggers where necessary and ensure ASC 606 revenue recognition alignment
• Prepare and send invoices and routine collections follow-ups; apply cash receipts; reconcile AR aging; resolve billing and payment discrepancies
• Maintain visibility into expected and overdue partner payments
• Escalate material collection issues
• Ensure AR activity is accurately reflected in the general ledger and revenue schedules
• Improve and automate billing and collection workflows wherever practical

Accounts Payable (AP) and Spend Operations

• Prepare vendor records and bills; own final accounting review, expense classification, payment preparation and release within established approval controls
• Partner with People Operations on employee cards, receipt collection, reimbursements, and preliminary expense coding (we use Ramp)
• Ensure expenditures are appropriately authorized, documented, classified, and recorded
• Own AP cutoff and expense accrual processes
• Maintain accurate vendor and payable records
• Maintain appropriate segregation of duties and approval controls
• Improve and automate recurring AP and expense workflows

Treasury & Payment Operations Oversight (Approx. 20%)

• Oversee company cash and banking operations
• Log and deposit checks under documented controls; record cash receipts in the cash tracker; reconcile receipts in Rillet, coordinating financial-mail handoff with People Operations
• Manage bank-account administration, authorities, access, and approval structures
• Execute authorized transfers between bank accounts and payment partners across payment rails and update the fund movement log accordingly
• Maintain strong controls around cash movement and authorization
• Establish escalation procedures for unusual, high-value, or higher-risk transactions
• Maintain accurate visibility into cash balances, upcoming obligations, expected receipts, and known commitments
• Provide reliable cash and working-capital information to the CEO and fractional CFO
• Ensure treasury activities are completed accurately, securely, and on time

Program Funds and Payment Operations (part of treasury & payment oversight)

• Maintain financial oversight of program funds from receipt through disbursement and final closeout
• Verify receipt and availability of partner funding before payments begin; complete financial payment-readiness checks; administer fund anticipation and program subledgers
• Own financial account and subledger setup for new programs, coordinating launch timing and requirements with Operations
• Maintain visibility into program balances, disbursements, fees, returned payments, outstanding transactions, and remaining funds
• Oversee financial controls around participant payment operations and funds movement
• Reconcile program funding, participant disbursements, bank activity, payment-provider balances, fees, returns, and remaining funds
• Ensure payment activity and program-fund activity are accurately reflected in the general ledger
• Investigate discrepancies and drive them through resolution
• Own financial closeout of programs, including final reconciliation, preparation of partner financial reports, calculation of unused funds, and execution of authorized returns where required
• Partner with Program Management to anticipate upcoming funding and payment needs

Systems, Automation & Process Improvement (Approx. 10%)

• Own finance-system administration, accounting configuration, and finance-system vendor escalations, coordinating access and security requirements with the relevant systems owners
• Build reliable and auditable spreadsheets when spreadsheets are the right tool
• Improve mappings, integrations, reporting, templates, and checks across financial systems
• Identify recurring manual processes that create risk or consume unnecessary time
• Automate reconciliation, reporting, invoicing, collections, balance monitoring, and other recurring processes where practical
• Partner with Engineering and Business Operations when financial workflows require product or technical improvements
• Build systems capable of supporting increased payment and program volume without proportional increases in finance headcount

Tax Preparation & Compliance (Approx. 10%)

• Coordinate corporate income tax preparation with external tax advisors
• Manage sales and franchise tax obligations
• Maintain accurate supporting records and filing calendars
• Ensure required filings and payments are completed accurately and on time
• Coordinate tax-related workflows, including filing and payment calendars, jurisdiction-level financial-data preparation, tax-portal administration, and authorized payment execution, coordinating with Contracts & Compliance and external tax advisers

Controls, Audit, and Financial Readiness (cross-functional)

• Own accounting controls and documentation
• Follow internal controls policies to prevent fraud and ensure proper checks and balances on financial transactions with support from the executive team
• Maintain appropriate authorization, approval, and access controls across financial systems
• Periodically review banking, accounting, payment, and spend permissions
• Maintain a clear evidence trail supporting significant balances and transactions
• Own financial preparation for annual audits and other accounting reviews
• Coordinate accounting support for tax preparation, diligence, insurance, compliance reviews, and other external requests
• Identify weaknesses in financial processes and implement practical controls to address them
• Surface material accounting, treasury, payment, fraud, or control risks promptly to the CEO

Requirements

• 7+ years of progressive accounting experience, including ownership of month-end close
• Experience operating as a Controller, Assistant Controller, senior Accounting Manager, or equivalent accounting leader
• Strong knowledge of accrual accounting, general ledger accounting, balance sheet reconciliations, revenue accounting, AR, AP, and financial controls
• Sound accounting judgment and the ability to independently research, reach, and document accounting conclusions
• Experience preparing a company for audit and working directly with auditors
• Experience with cash management, banking, treasury, payments, or other financial operations
• Comfort operating in an environment with substantial transaction volume and complex reconciliation requirements
• Advanced Excel or Google Sheets skills, including the ability to build structured, auditable financial analyses and reconciliations
• Experience using modern accounting and finance systems; familiarity with tools such as Rillet and Ramp is a plus
• A track record of improving processes and automating recurring financial work
• Strong documentation habits
• Exceptional attention to detail without losing sight of the larger financial picture
• Ability to work independently and take clear ownership of outcomes
• Strong judgment about when an issue requires escalation
• Clear, direct communication and a “no surprises” approach
• Comfort working directly with a CEO and partnering with an external or fractional CFO

Preferred Qualifications

• None listed explicitly beyond the requirements.

Compensation & Benefits

• Salary range: $130,000 - $160,000 plus equity
• Fully remote work setting
• Unlimited PTO
• Retirement plan with 401K contribution
• Health benefits
• Flexible schedule
• Professional development support
• Transparent and competitive salaries, with a maximum ratio of 3:1 between the highest and lowest paid employees at the company

Location

Remote (United States)