E-Billing Coordinator

Overview

This non-exempt remote position within the Finance/Accounting department is responsible for the timely and successful processing of timekeeper rate submissions and new matter originations within e-Billing sites. The role reports to the E-Billing Manager and works closely with e-Billing Specialists to ensure correct rates are uploaded and approved by clients before invoices are submitted.

Responsibilities

• Proactively ensure approved firm rates are uploaded successfully to clients’ e-Billing sites
• Use new matter reports to request matters be opened within client sites
• Submit applicable write-offs with approval through the workflow portal
• Manage accruals, status reports, and budgets
• Handle ACH forms and document setups
• Assist with appeals outside of insurance
• Submit e-Billing vendor invoices for payment
• Perform other duties as requested and assigned

Requirements

• Associate degree in Accounting, Finance, Business Administration, or a related field required
• Minimum of three years of e-Billing experience required, including experience in a large law firm or comparable professional services environment desired
• Ability to learn new software applications
• Strong client service approach and team orientation
• Ability to speak effectively and respond to common inquiries or complaints from all levels of clients and internal professional and support staff
• Interpersonal communication skills to maintain effective relationships with partners, attorneys, clients, and staff, demonstrating responsiveness, diplomacy, and professionalism
• Demonstrated proficiency in Microsoft Office Suite, including Word and Outlook, and a strong working knowledge of Excel
• Extensive electronic billing experience desired, including familiarity with multiple law firm e-Billing vendor systems (Legal Tracker, CounselLink, T360, etc.)
• Knowledge of Elite software is highly desirable
• General knowledge of accounting principles and internal control concepts
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to apply fractions, percentages, ratios, probability, statistical inference, and proportions to practical situations
• Demonstrated ability to multi-task and be detail-oriented, with strong follow-up methods
• Excellent organizational and planning skills, with the ability to prioritize multiple tasks and projects to meet deadlines
• Ability to exercise discretion with confidential and sensitive information

Preferred Qualifications

• Experience in a large law firm or comparable professional services environment
• Knowledge of Elite software
• Familiarity with multiple law firm e-Billing vendor systems (Legal Tracker, CounselLink, T360, etc.)

Compensation & Benefits

Compensation

• Expected annual salary range: $65,000–80,000
• Final salary offered will be determined by factors including experience level, education, training, geographic location, and relevant skills

Benefits

• Competitive salaries and a performance bonus program
• Group health, dental, and vision insurance
• Multiple plan options and various benefit levels
• Same-sex domestic partner coverage
• Pre-tax premiums
• Coverage beginning on the date of hire
• Group term life and accidental death and dismemberment insurance
• Voluntary supplemental group universal life insurance
• Voluntary accident insurance for employees and their families
• Long-term care insurance
• Short-term disability benefits
• Long-term disability benefits
• Pre-tax benefit programs, including dependent care, health care reimbursement, and transit or qualified parking benefits in most cities
• Retirement program, including a voluntary 401(k) plan

Location

• Remote position (non-exempt)
• Opportunity available in any of the organization’s offices