Finance Administrator / Administrative Associate II/S

Overview

This role oversees the organization’s financial health through budgeting, forecasting, reporting, and financial analysis. The position partners with leadership to support strategic decision-making, ensure regulatory compliance, and maintain strong internal controls.

Responsibilities also include assisting with financial planning, forecasting, budgeting, performance management, and strategic finance functions. Success is measured by the quality of insight, influence, and strategic guidance provided to the organization.

Responsibilities

• Translate financial and operational performance into actionable business insights.
• Oversee budget and monthly variance reporting.
• Oversee clinic volumes, RVU reporting, and other key metrics; serve as a liaison with finance counterparts.
• Manage funds flow between HCI and MSU, including departmental sustaining and strategic support and dollars for clinical coverage as directed by HHF and other programs.
• Monitor and confirm financial needs through audits and information provided to internal stakeholders.
• Provide management with accurate and comprehensive financial information to guide policy making and financial strategies.
• Prepare reports by collecting, analyzing, and summarizing information and trends.
• Summarize budget trends, analyze deficiencies, and report variances to executives.
• Prepare financial presentations and reports for executive leadership and the Board as needed.
• Monitor and assess operational and business workflows from a financial perspective to improve ROI, KPIs, and efficiency.
• Participate and manage activities for University and HFH committees as assigned.

Financial Planning & Analysis Leadership

• Coordinate and oversee financial models supporting strategic planning and capital allocation decisions.
• Drive performance management through KPI development, variance analysis, and business reviews.
• Establish scalable FP&A processes, reporting frameworks, and financial governance.
• Improve forecast accuracy and financial transparency across the organization.
• Deliver analysis that supports executive decision-making and business growth.

Executive & Board Communication

• Lead preparation of executive and board reporting materials.
• Present financial results, forecasts, risks, and opportunities to senior leadership.
• Communicate complex financial concepts clearly to financial and non-financial audiences.
• Ensure leadership has timely, relevant information to support strategic decisions.
• Create presentations and business cases for leadership review.

Team Leadership & Development

• Lead, mentor, and develop FP&A team members.
• Delegate recurring reporting and analytical processes while maintaining accountability and quality.
• Establish documentation, standards, and scalable processes that support growth.
• Foster a culture of ownership, continuous improvement, and analytical rigor.
• Partner with reporting and analytics resources to improve automation and business intelligence capabilities.

Minimum Requirements

• Knowledge equivalent to that normally acquired by completing a four-year college degree program in Business Administration, Accounting, Management, or field related to the employing unit.
• Five to eight years of related, progressively more responsible experience in financial or accounting practices, developing research projects, funding and grant practices and/or experience in a field related to the area of employment.
• Or an equivalent combination of education and experience.
• MBA, CPA or CMA preferred.
• Experience in a medical school, university, or healthcare organization; understanding of RVU data required.
• Supervisory experience required.

Preferred Qualifications

• Demonstrated experience supporting executive-level decision-making.
• Strong financial modeling, forecasting, budgeting, and analytical capabilities.
• Excellent communication, presentation, and influencing skills.
• Strong business acumen and ability to connect financial outcomes to operational drivers.
• Ability to challenge assumptions and provide strategic recommendations.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Strong leadership, collaboration, and relationship-building skills.

Compensation & Benefits

• Not provided.

Location

• Not provided.

Work Hours

• STANDARD 8-5

Remote Work

This position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Required Application Materials

• Resume
• Cover letter

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Application Deadline

• Bidding eligibility ends on 10/13/2026 at 11:55 PM.