Financial Analyst

Overview

This role provides the financial analysis and transaction support behind the Enterprise Laboratory Instrument Services (ELIS) program, including billing preparation, cost analysis, spend reporting, accrual work, and monthly close support to help ensure program figures are defensible.

The position is remote and reports to the Manager, Program Finance. It works closely with Accounts Payable Coordinators, the Program Analyst, and Site Operations Managers.

Responsibilities

Billing support

• Prepare the monthly billing file against the contractual pricing structure, including headcount lines, rate lines, and pass-through.
• Verify each billed line traces to a contractual basis; query and resolve anything that does not before issuing.
• Prepare supporting details for client billing queries and resolve them with evidence.
• Track billed versus contracted headcount and flag divergences.

Cost and spend analysis

• Analyze cost by site, region, service line, and cost type, and explain variances.
• Analyze third-party spend against contract and entitlement position with Sourcing and Payments.
• Produce site-level budget versus actual reporting in a format the sites can use.
• Support analysis behind conversion, capacity, and headcount decisions using real loaded cost.

Close and reconciliation

• Prepare accruals, prepayments, and journal support for the monthly close.
• Reconcile program accounts to the general ledger and investigate differences.
• Reconcile open purchase order and commitment position with the Accounts Payable Coordinators.
• Maintain documented calculation methods behind each recurring report.

Reporting integrity

• State the basis of any figure produced, including the period, the source, and any adjustment applied.
• Support internal and client audits with traceable work.

Requirements

• 3+ years of experience in financial analysis, management accounting, billing, or a comparable finance role.
• Demonstrated experience preparing billing against a contract, including checking the contractual basis of a billed line.
• Experience with accruals, reconciliation, and monthly close support.
• Strong spreadsheet capability, including pivot, lookup, and reconciliation techniques.
• Experience with an enterprise resource planning and reporting environment.
• Demonstrated willingness to query a number rather than process it.
• Experience in a services, outsourcing, or regulated technical service environment preferred.

Education / Special Training

• Bachelor’s degree in finance, accounting, economics, or business preferred. Equivalent experience considered.
• Training in GxP, data integrity, and financial control provided or required.
• Financial system and CMMS training provided after hire.

Preferred Qualifications

• Experience in a services, outsourcing or regulated technical service environment.

Competencies

• Accuracy: catches the billing error before the client does.
• Traceability: states the basis of every figure produced.
• Curiosity: queries a number that looks wrong rather than reformatting it.
• Practicality: provides sites a number they can act on and explains it.
• Follow-through: closes out reconciliation differences rather than carrying them.
• Communication: explains a financial position to people who do not work in finance.
• Integrity: admits mistakes, is direct and truthful, and acts in the best interest of clients, employees, and the organization.

Success Measures

• Billing file accuracy, measured as client queries and credits raised.
• Billed lines traceable to a contractual basis.
• Close deliverables completed on schedule.
• Reconciliation differences investigated and closed.
• Site-level budget versus actual reporting delivered and used.
• Figures reconciled across reports with no conflicting answers published.
• Cost analysis supporting conversion and capacity decisions.
• Audit outcomes on financial working.

Compensation & Benefits

Not specified.

Location

• Remote
• No routine client site presence.
• Where a site visit is required: presence in active laboratory environments with required personal protective equipment.
• Travel approximately 5 percent, for training and program meetings.

Classification

• FLSA: Exempt

Safety Requirements

• Abide by and follow safety policies, procedures, and injury and illness prevention expectations.
• Maintain a safe working environment for self and others when visiting customer sites, laboratories, offices, or operational environments.
• Follow applicable customer site safety requirements, OSHA guidelines, and laboratory or facility-specific procedures as required.
• Complete required safety training assignments on time.

Equal Employment Opportunity

The organization provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics, and complies with applicable federal, state, and local nondiscrimination requirements.

Additional Notes

This position description does not list every activity, duty, and responsibility of the position and may be altered at any time. Employment is at-will and does not act as a contract of employment.