Financial Reconciliation Specialist

Overview

The organization is seeking a Financial Reconciliation Specialist to join its Finance & Accounting team. This role supports accurate and timely financial management and closeout of a high volume of client projects.

Responsibilities

• Prepare project-level reconciliations comparing approved budgets and contract terms with recorded revenue, costs, and cumulative client billings
• Identify, quantify, and investigate material variances, including unrecorded or unbilled costs and misclassified transactions, and coordinate necessary corrections
• Confirm cumulative invoicing aligns with approved Statements of Work (SOWs) and amendments
• Verify that all required invoices, credits, reclassifications, and closeout entries are completed or that outstanding items are otherwise resolved before recommending project closure
• Coordinate with Accounts Receivable, Business Analysis, Finance, account teams, and operational partners to resolve discrepancies
• Obtain required supporting documentation and approvals to clear open items
• Manage a full portfolio of projects and track reconciliation status, open items, owners, and due dates through completion
• Use ERP reports, supporting schedules, and standardized workpapers to validate project coding and maintain consistent reconciliation procedures
• Maintain exception logs and escalate aged, material, or unresolved items in accordance with established protocols
• Maintain audit-ready files containing source reports, calculations, explanations, approvals, and evidence of resolution
• Monitor reconciliation volume, aging, and open exceptions and provide regular status reporting to Finance leadership
• Analyze recurring coding, billing, and handoff issues and recommend improvements to systems, controls, and workflows
• Support reconciliation of legacy project balances and other project accounting analyses as assigned

Requirements

• Associate or bachelor's degree in Accounting, Finance, Business Administration, or related field preferred; equivalent experience considered
• Two or more years of experience in project accounting, billing, revenue operations, or financial reconciliation preferred
• Working knowledge of project accounting concepts, including budgets, revenue recognition, client billing, reimbursable costs, and unbilled revenue
• Experience with ERP systems and project-level financial reporting preferred; NetSuite experience is a plus
• Strong analytical and investigative skills, with the ability to identify discrepancies and resolve issues
• Detail-oriented and organized, with the ability to manage multiple reconciliations and meet deadlines
• Effective cross-functional collaboration skills, particularly with Finance, account teams, and operations
• Clear communication skills, including documenting findings, variances, and required follow-up
• Sound judgment, accountability, and commitment to accurate, audit-ready documentation
• Continuous-improvement mindset focused on strengthening processes, controls, and workflows
• Hybrid work setup preferred

Preferred Qualifications

• NetSuite experience

Compensation & Benefits

• Salary range: $65,000 – $72,000 annually (actual salary depends on background and experience)
• Immediate eligibility for all benefits, including medical, dental, vision, group term life, short-term and long-term disability
• Benefits 100% company paid
• 401k plan employer matching contributions
• Eligibility for company sponsored incentive plans
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Employee Assistance Program
• Comp pay or comp time for onsite weekend work
• Availability of cell-phone stipends, based on business need
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options

Location

• Hybrid work setup preferred
• Office locations in Upper Saddle River, NJ (HQ), Red Bank, NJ, and San Diego, CA

Equal Opportunity

M/F/D/V

Additional Information

The organization will only respond to candidates deemed qualified.