FP&A Manager, Adaptive Admin

Overview

This role is a senior individual contributor on the Corporate Financial Planning & Analysis team. The Manager, FP&A owns two core areas: administration and continuous improvement of Workday Adaptive Planning, and company-wide headcount and personnel cost forecasting.

The position serves as the organization’s lead Adaptive Planning administrator and subject matter expert, while owning the headcount forecast that drives the largest expense category in the P&L. The role partners with FP&A leadership, HR and Talent Acquisition, and business leaders across the organization.

Approximate allocation: 60% Adaptive Planning administration, 40% headcount planning and forecasting.

Responsibilities

Adaptive Planning Administration (~60%)

• Serve as primary Workday Adaptive Planning administrator and subject matter expert
• Own and maintain model architecture, including levels, dimensions, attributes, versions, sheets, formulas, and calculated accounts
• Own Adaptive personnel and workforce planning sheets end to end, including compensation drivers, allocation logic, and department-level input templates
• Manage user access, security roles, permissions, and license administration
• Build, maintain, and troubleshoot integrations and data loads between Adaptive Planning and source systems (ERP, HRIS/HCM, payroll), ensuring data accuracy and timelines
• Administer planning cycles, including version management for budgets, forecasts, and actuals; version rollovers; locks; and planning calendars
• Design, test, and deploy model enhancements and structural changes, including sandbox testing and change control
• Perform regular audits and reconciliations between Adaptive Planning and source systems to ensure data integrity
• Provide training, documentation, and day-to-day support for budget owners and FP&A users
• Evaluate and implement new Adaptive Planning features and releases to improve planning and reporting capabilities
• Support management reporting enhancements, including monthly reporting packages, OfficeConnect reports, and dashboards

Headcount Planning & Forecasting (~40%)

• Own company-wide headcount forecast and roll-forward from actuals through plan, by department, level, function, and location
• Maintain requisition-level detail across open, approved, backfill, and incremental roles, including start-date assumptions, hiring curves, and time-to-fill
• Forecast all personnel cost lines, including base salary, bonus, commission, merit, employer taxes, benefits, and contractor spend
• Reconcile headcount and personnel cost between HRIS, payroll, ERP actuals, and Adaptive Planning at each monthly close
• Partner with HR and Talent Acquisition on hiring plan feasibility, attrition assumptions, and pipeline timing; challenge assumptions not supported by hiring capacity
• Deliver headcount and personnel cost variance analysis versus budget, forecast, and prior year with quantified drivers
• Model headcount scenarios for leadership, including hiring pace changes, reorganizations, location and offshore mix shifts, and cost-reduction actions
• Lead the personnel cost components of the annual budget, quarterly reforecasts, and long-range plan
• Maintain governance and approval controls over headcount additions and changes flowing into the forecast
• Produce recurring headcount reporting for executive leadership, including plan versus actual FTE bridges and cost per head metrics

Requirements

• Demonstrated experience building and maintaining workforce planning models in Adaptive Planning
• Experience with OfficeConnect and Adaptive Planning reporting tools
• Experience with NetSuite or similar ERP systems, and working knowledge of HRIS/HCM data structures, preferred
• Workday Adaptive Planning certification preferred
• Strong understanding of FP&A processes, including budgeting, forecasting, and variance analysis
• Advanced Excel skills
• Strong communication skills, including ability to translate business needs into system solutions and present headcount and cost conclusions to senior leaders
• High attention to detail and ability to manage multiple priorities in a deadline-driven environment
• Knowledge of AI, automation, and business intelligence tools and their application within FP&A, reporting, and analytics environments
• SaaS and private-equity-backed operating environment experience preferred

Preferred Qualifications

• Bachelor’s degree in Finance, Accounting, Information Systems, or related field
• 5+ years of progressive FP&A experience, including direct ownership of headcount and personnel cost forecasting for a multi-department organization
• 3+ years of hands-on Workday Adaptive Planning administration and model-building experience
• Experience with Adaptive Planning reporting tools and OfficeConnect
• Experience supporting budgeting, forecasting, and financial reporting processes
• Workday Adaptive Planning Certification preferred

Compensation & Benefits

• Not specified in the provided job description.

Location

Onsite/Hybrid/Remote depending on location.

• Travel: 0–10% may be required.

Equal Opportunity Statement

The employer is an Equal Opportunity Employer and is dedicated to building a diverse and inclusive workforce, providing a workplace free from discrimination and harassment. Equal employment opportunities are provided to all applicants and employees without regard to protected characteristics under applicable federal, state, and local laws.