Grants Accounting Supervisor

Overview

The organization is seeking a Grants Accounting Supervisor to lead grant accounting functions for a diverse portfolio of grants. This role supervises grant accountants and helps optimize grant-related financial processes while ensuring compliance with funder requirements and generally accepted accounting principles (GAAP).

• Reports to: Grants Finance Manager
• Employment type: Full time
• Level: Management
• Location: Washington, DC (headquarters)

Responsibilities

• Oversee grant agreement accounting, invoicing, and financial reporting across Federal, State, Corporate, Foundation, and other institutional funding sources.
• Interpret grant agreements, terms, and conditions to ensure compliance with funding guidelines, reporting deadlines, and allowable expenses.
• Coordinate the collection process for accounts receivable and revenues owed to the organization from grant agreements.
• Maintain a grants accounting tracker and a central online filing system containing complete, fully supported grant files for all active grants and contributions.
• Track, monitor, and report match (cost-share) requirements in accordance with donor requirements.
• Compile year-end reports and other documentation to support the annual audit and any grant-specific audits.
• Provide training, guidance, and support to grant accountants, budget managers, and project managers to build organizational capacity and ensure compliance.
• Stay current on U.S. Government (USG) grant management policies and update internal guidance as needed.
• Manage grant-related accounting issues to ensure timely resolution, escalating significant matters to finance/grant team leadership.
• Perform other duties as assigned.

Requirements

• Experience in grant accounting within the nonprofit sector, government agencies, grant-making organizations, or a similar environment.
• Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, and financial modeling.
• Experience with financial and accounting software systems.
• In-depth knowledge of GAAP and the ability to stay current on Accounting Standards Codification (ASC) changes.
• Working knowledge of 2 CFR 200 (Uniform Guidance), including cost allowability, indirect cost rates, and federal financial reporting.
• Strong customer service orientation with excellent verbal, written, analytical, and organizational skills.
• Ability to lead and mentor a high-performing team.

Preferred Qualifications

• Experience with large federal awards, including familiarity with USDA regulations, USDA General Terms and Conditions (GT&C), and NRCS Grant Agreement and Development Budget Expense Tables (GADBET).
• Minimum of 2 years of experience supervising accounting or finance staff.
• Demonstrated commitment to the organization’s mission.

Education & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 5 years of relevant experience in financial management and accounting, with a strong background in non-profits and/or federal grant management.
• Certified Public Accountant (CPA) designation is a plus.

Compensation & Benefits

• Salary range: $90,000.00 - $100,000.00 per year (based upon experience).
• Full benefits package for full-time employees includes:
  • Insurance coverage begins the 1st of the month following the date of hire.
  • Medical & Prescription Coverage
  • Dental Coverage
  • Vision Coverage
  • Company Paid Life Insurance & Long-Term Disability (LTD)
  • Voluntary Life Insurance
  • Flexible Spending Account (FSA) – Healthcare & Dependent Care
  • Health Savings Account (HSA)
  • 401k Plan
  • Sick Leave: Regular full-time employees accrue 13 “sick days” per year
  • Vacation Leave: Accrue 15 days during the first year increasing by one day per year to 20 days per year maximum
  • Holidays: Observes twelve fixed holidays and a week between Christmas and New Years off during the year (all offices closed), plus a choice of up to three (depending on hiring month) floating holidays

Working Conditions

• Remote-based position.
• Occasional work in the evenings or on weekends may be required to meet deadlines.
• No regular travel.

Supervision

• Supervision received: Operates under general supervision from the Grants Finance Manager.
• Supervision given: Direct supervisory responsibility for Grant Accountants.